Import and Export Controller

RESPONSIBILITIES Transport
Manage the transportation of goods and supplies for a medium-sized
organization using existing procedures; review and recommend improvements to procedures to ensure on-time delivery of goods and supplies.
Incoming Goods
Manage a medium-size and medium-complexity warehouse and stores using
existing procedures and develop new procedures when required to ensure all
goods and supplies are stored and recorded appropriately.
Outgoing goods
Develop an understanding of packaging needs and ideas for prototypes to
support the packaging process.
Sourcing
Collect and analyze the key cost drivers, market dynamics and issues, areas of
innovation, and alternative suppliers for a low-risk area with many alternatives/
minimum costs of changing, in consultation with relevant functions to provide
solid market information for decision making.
Information and Business Advice
Resolve queries from internal or external customers or suppliers by providing
information on complex processes and the related policies, referring to others
where necessary for interpretation of policy.
Document Preparation
Organize and prepare complex documents using a variety of computer
applications such as Microsoft Office. Also responsible for gathering and
summarizing data for special reports.
Data Management
Help others get the most out of data management systems by providing support and advice.
Imports
Receiving and checking of shipping documents and confirming shipment details with the Shipping Lines.
Preparing schedule to ensure that all incoming shipments are recorded and
nothing is missed out.
Registering of Import Shipments on Easy Clear System Track shipments and
communicate with internal Framing Bills of Entry Declarations and preparing and setting up documents for processing at Customs Department and Port
Authorities Office.
Preparing “release” documents for presentation to the Shipping Lines and
obtaining Final “release” to arrange and co-ordinate upliftment of container from the Port for delivery to the Warehouse.
Invoicing of all shipment files.
Checking, reconciling and capturing all Creditor invoices.
Closing and balancing all shipment files.
Invoicing all shipment files
Exports
Receiving export shipment orders (instructions) and booking the shipments with the shipping lines.
Working knowledge on Letters of Credit.
Co-ordinating Quality Inspections (Bureau Veritas, Intertek, SGS, etc…).
Arranging and placing of the EMPTY containers for loading at the Warehouse
and movement of the FULL container to the Container Terminal (Export Stack).
Framing Bills of Entry Declarations and preparing and setting up documents for
processing at customs Department and Port Authorities Office.
Framing Bills of lading for presentation, together with the “release” documents to the Shipping Lines.
Collecting the Bills of Lading from the Shipping Lines and couriering same,
together with all the Shipping Documents (Commercial Invoice, Packing List,
etc…) to the customer.
Checking, reconciling and capturing all Creditor invoices.
Closing and balancing all shipment files.
Invoicing of all shipment files.
Compliance
Handling “cross-trade” shipments and ensuring compliance.
Assisting in preparation of cost estimates and proposals.