Admin Manager

Duties and Responsibilities

Administration duties (but not limited to):

· Management of Block Plan Calendar as per ASSC due dates and deadlines

· Manage the usage of all templates as per UXI QMS and Policies and Procedures

· Manage Teaching & Learning Reports timeously

· Manage Projects progress sheets and SORs

· Manage On-site registers and Summary sheets

· Assist with recruitment in consultation with Admin Executive

· Participating in FAME and other meetings

· Manage Academic Committee Meetings

· Manage and assist Administration and Training of MAHA

· Manage Academic Committee Meeting

· Manage Notification of Training output

· Manage own HR Appraisals

Manage the following aspects:

· Learning material requests

• Reporting

• Training needs

• Assistance and guidance to facilitators

• PoE audits

• Review of QMS documents in use and request changes where necessary

· Implementation & Lesson Plans

• Mentoring

• Manage, Quality Assure creation of training files according to index, quality assure data and evidence relevant to intervention and handover to ETD Administrator, assessment book-out and verification purposes

• Manage and quality assure new applications and supporting documents on UXI Connect.

• Manage the implementation plan and report back to Campus Manager on progress

• Plan implementation of all training, liaise with facilitators and role players and ensure that teaching guidelines are understood

• Requests for learning material and resources (Identify needs)

• Manage the setup of venue/classrooms to deliver training on-site

• Learning schedules compiled and communicated to role players

• Reporting on all projects – Contract Management Sheet

• QA SOR (QCTO Statement of Results)

• Manage the PoE and archive processes (do regular spot audits)

• Scheduling Medicals

• Manage the scan procedure (all documents) into folders for access on UXI Connect

• QA and Update Contract Management sheet on short skills regularly (LA numbers)

• Report on Facilitator feedback regarding Learning Material (review needs)

• Manage learner registers and Summary reports

• Review completed KM, KT and PM assessments booked into PoE's into the archive

Qualifications

· High school diploma

· Tertiary qualification will be beneficial.

· Proficient in MS Office (Word, Excel, PowerPoint and Outlook)

Work experience

· One to two years of administrative manager experience

Attributes

· advanced computer skills in MS-Office, Use of internet, Outlook (emails),

· familiar to work on a laptop or tablet, print and scan,

· excellent communication, and organisational abilities,

· accurate when capturing data and

· 100% bilingual (Afrikaans and English).

· passionate about admin work

· self-management, good organiser and problem solver

· must we willing to learn and work under pressure

Job Type: Full-time

Work Location: In person