Payroll Processing:
- Verify and reconcile payroll data from ESC for processing
- Ensure payroll files are loaded correctly and timeously onto the banking system.
- Upload, reconcile & administer non-recurring payments (e.g., travel claims, Life benefit claims, commission, etc)
- Balance non-recurring payroll elements.
- Obtain third party payments according to payroll schedules, reconcile and to ensure timeous payments.
- Identified variances to be calculated and submitted to supervisors for approval before processing
- File all payroll related documentation for audit purposes
- Run oracle payslip process within agreed SLA: can take out, not relevant anymore
General Ledger
- Reconcile clearing control accounts for all salary related accounts in the GL
- Ensure payroll related items are accurately allocated in the GL
- Prepare and upload journals into the GL
- Identify and resolve misallocations and take necessary steps to rectify accordingly
- Keep an audit trail of all transactions relating to payrolls and GL
Customer Satisfaction / Customer Service
- Resolve queries timeously by drawing information requested by the customer from the system
- Escalate queries timeously if unable to resolve
- Prepare ad hoc reports on request by extracting of data from the system
- Prepare monthly, quarterly and annual ad hoc reports on request
Compliance and Quality Control
- Adhere to payroll and payment related deadlines and ensure all EFT’s are authorised timeously
- Ensure that internal controls and PPP’s are complied with
- Identify risks and escalate to supervisors
- Identify processes and procedures where the quality of work may be improved
- Recognise and follow up on business needs identified
- Ensure the accuracy of data captured onto the system
- Work consistently according to standards of accuracy, deadlines and formats
Personal Growth and Development
- Constant engagement with fellow team members to share knowledge
- Ongoing systems and legislation training