Job Duck is hiring a virtual
Executive Support SpecialistJob Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm.
Job Description:
SummaryWe’re seeking a highly organized and proactive Executive Support Specialist to join our team. This role involves ensuring seamless communication, managing schedules, and supporting operational excellence to keep clients happy and everything running smoothly.
• Monthly Compensation: 720 USD to 850 USD
Job Description
Responsibilities include, but are not limited to:
• Email management (organization, review, and delegation) using Front to automate and sort emails
•Develop and distribute SOPs (within SharePoint and Loop)
•Client communication
•Calendar management
•Drafting support
•Ensure time tracking is up to date
•Coordinate networking events
•Take meeting notes and save them into client files
Key Skills
• Strong technological proficiency
•Highly proactive and self-motivated
•Exceptional attention to detail
•Ability to remain calm and composed under pressure
•Humble yet confident and assertive communication
•Excellent organizational abilities
•Client-centered mindset
•Positive and engaging personality
Requirements
• 1 year of experience in an Executive Assistant or Administrative Assistant role.
• Strong proficiency in written and spoken English.
• Experience using Front or similar email management systems
•Familiarity with SharePoint and Loop for SOP development and distribution
•Proficiency in calendar management tools
•Experience with time tracking software
• Your own PC or laptop, a headset, and a reliable high-speed internet connection (minimum 10 Mbps download / 5 Mbps upload)
• A quiet, private workspace suitable for remote work
Software
•SharePoint
• Calendar and Email Management tools
•Front
Working Schedule: Monday to Friday 8:30 AM to 5:30 PM
Timezone: EST (US)
Languages:
EnglishWe believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now!
Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team.
Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.