Purpose of the Job
The purpose of the Expense Creditors Clerk is to ensure accurate and timely processing of expense invoices, maintaining the integrity of the accounts payable ledger. This role is crucial for fostering strong supplier relationships and ensuring compliance with financial regulations. By efficiently managing expense claims, the Clerk supports the organisation's overall financial health and operational efficiency.
Job Objectives
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Accurate Invoice Processing: Ensure 100% accuracy in the processing of expense invoices within established timelines to maintain financial integrity.
Timely Payments: Achieve a 95% on-time payment rate to vendors and suppliers, enhancing vendor relationships and avoiding late fees.
Discrepancy Resolution: Resolve invoice discrepancies within 48 hours, facilitating efficient communication between departments and vendors.
Compliance Adherence: Maintain compliance with internal controls and regulatory requirements, conducting periodic audits of expense reports and records.
Reporting and Analysis: Contribute to monthly financial reporting by compiling and analysing accounts payable data, providing insights for budget management and forecasting.
Qualifications
Matric (Grade 12) with Accounting as a subject
Certificate in Accounting/Finance is advantageous
Experience
- Minimum of 2 years of experience in accounts payable or a similar role, with a demonstrated understanding of financial principles and practices.
Knowledge and Skills
Knowledge:
- Accounts Payable Processes: Understanding of invoice processing, payment cycles, and reconciliation.
- Financial Regulations: Familiarity with relevant financial and accounting regulations.
- Accounting Software: Proficiency in accounting software (e.g., SAP).
- Spreadsheet Proficiency: Strong skills in Microsoft Excel or similar spreadsheet software.
- Basic Accounting Principles: Knowledge of fundamental accounting concepts and practices.
- Vendor Management: Understanding of vendor relations and contract management.
Skills:
- Attention to Detail: Ability to meticulously check invoices and financial documents for accuracy.
- Analytical Skills: Capacity to analyse financial data and identify discrepancies.
- Problem-Solving: Effective in resolving invoice disputes and issues with vendors.
- Time Management: Ability to efficiently manage multiple tasks and meet deadlines.
- Communication Skills: Strong verbal and written communication skills for effective interaction with vendors and internal teams.
- Organizational Skills: Capability to maintain accurate records and documentation in an orderly fashion.
- Team Collaboration: Ability to work collaboratively with different departments and stakeholders.