Financial Administrator

Purpose of the Job

To ensures the successful management of all price levels and billing for all Metrofile companies nationally. To ensure the successful running of the Metrofile systems month end processes. To provide the National Billing Manager with information and support to enable informed decisions.

KEY RESPONSIBILITIES include the following. Other duties may be assigned.

• Assigns and updates pricing specific to clients as per sales/marketing or management instruction as necessary;
• Maintain price levels where necessary;
• Raises quotes for permanent withdrawal, destructions, manual orders and standing orders;
• Processes or manages processing of approved credit notes and reinvoicing;
• Works with accountants to ensure long-term billing is accurate and up to date;
• Review new customers and approve new accounts;
• Inserts and maintains billing information on the ERP or operational systems;
• Responsible for all accurate billing;
• Produces monthly reports;
• Complete spend analysis and customer spend reports as necessary;
• Co-ordinates and ensures the effective running of all month end processes related to billing;
• Assists with internal auditors, including implementing necessary changes;
• Assists with the external audit;
• Assists the National Billing Manager when and where necessary;
• Assists other financial administrators as necessary as well in the completion of all their duties and responsibilities when and where necessary;
• Address and resolve queries from business;
• Work with sales, operations and finance to ensure customer PO’s are in place as necessary;

QUALIFICATIONS and EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Minimum 5 years relevant Financial Administration experience.
• BCom Acc or similar qualification
• Experience with working with multiple ERP systems.
• Excellent excel, word and written communication skills.

ATTRIBUTES:

• Attention to detail and ability to work accurately and deliver quality outputs.
• Strong service delivery ethic.
• Excellent problem-solving skills.
• Ability to work under pressure and meet tight deadlines.
• Strong interpersonal, communication, influencing and relationship-building skills.
• Having a continuous improvement mindset.
• Willingness to work overtime if and when needed.