PURPOSE:
The Operations Administrator supports the daily functions of the operations team by managing administrative tasks, coordinating processes, and ensuring the smooth and efficient running of operational activities.
DUTIES AND RESPONSIBILITIES:
- Compiling reports
- Data capturing
- Typing of emails and letters
- Adhoc Ops assistance – Filing, printing, scanning, etc.
- Taking minutes
- Provide administrative support to the operations team and management.
- Maintain and update operational records, documents, and databases.
- Schedule meetings, appointments, and coordinate calendars.
- Assist in preparing reports, presentations, and documentation for internal and external use.
- Track and process invoices, purchase orders, and expense reports.
- Liaise with internal departments and external vendors to ensure timely task execution.
- Assist with project coordination and workflow monitoring.
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Ensure compliance with company policies and operational procedures.
REQUIREMENTS:
- Personal assistant experience
- Microsoft Office experience
- proficient in excel
- Excellent organizational and time management skills.
- Strong written and verbal communication.
- Attention to detail and accuracy.
- Ability to handle confidential information with integrity.
- Problem-solving ability and a proactive attitude.
- Ability to multitask and work under pressure.