We are seeking an experienced, self-motivated, meticulous, and efficient Receptionist / HR Administration Assistant for our Structural Steel Construction Industry office. This role involves providing administrative support, ensuring smooth day-to-day operations, and assisting with HR-related tasks. Your exceptional customer-centric approach, organizational skills, attention to detail, and ability to multitask will be instrumental in managing administrative duties and maintaining effective communication within the company. Experience in HR administration is a significant advantage. Visit https://www.leitasteel.co.za/jobs/. Or send CV to admin@leitasteel.co.za.
Experience
- Minimum 2 years of experience in reception, office administration, or a related field.
- Proven experience as a receptionist or in a similar administrative role.
- Experience in the Structural Steel Construction Industry is a plus.
- HR administration experience or familiarity with HR processes is highly desirable.
Qualifications / Requirements
- Diploma or degree in HR or a related field is a strong advantage.
- Excellent verbal and written communication skills.
- Professional and friendly demeanor, with the ability to handle challenging situations with tact and diplomacy.
- Strong organizational and multitasking abilities, with exceptional attention to detail.
- Proficient in using office equipment, including computers, printers, and telephone systems.
- Proficiency in office productivity software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or equivalent applications.
- Familiarity with software suites such as Google Workspace (Docs, Sheets, Gmail, Calendar) or OpenOffice/LibreOffice.
- Ability to work independently and collaboratively in a team-oriented environment.
- Knowledge of basic office management procedures and general administrative tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Responsibilities
- Greet and welcome visitors, clients, and employees with a warm and professional demeanor.
- Answer and direct incoming calls, taking messages and transferring calls as needed.
- Manage the company’s main email inbox, responding to inquiries and forwarding messages to the appropriate individuals.
- Maintain a clean, organized, and well-stocked reception area.
- Perform administrative tasks, including data entry, filing, document preparation, and record-keeping.
- Assist with HR-related tasks, such as maintaining employee records, coordinating onboarding processes, and supporting HR documentation, as needed.
- Coordinate and schedule appointments, meetings, and conference rooms.
- Handle incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
- Assist in coordinating travel arrangements and accommodations for employees when required.
- Collaborate with other departments to support their administrative and/or HR needs, ensuring seamless office operations.
Job Types: Full-time, Permanent, Temp to perm
Contract length: 3 months
Work Location: In person