The purpose of the Share Scheme Portfolio Specialist role is to support the facilitation of the operational processes between internal teams and the JSE Investor Services across all share schemes (Executive Share Plan, Shoprite Employee Trust, and Deferred Short Term Incentive schemes) within the Group. The role is focused on delivering efficient execution of administrative functions related to the share schemes. This position requires a highly organized and detail-oriented individual with the energy and drive to meet expectations and complete tasks effectively.
- Conduct end-to-end administrative support and coordination for the Share Trust to ensure alignment among all stakeholders.
- Perform data verification checks with stakeholders (e.g., People Finance, Group Finance, Payroll) to inform them of employee changes (such as promotions and terminations) that impact data integrity and required administrative changes.
- Facilitate communication and coordinate processes with third-party suppliers to ensure smooth operations across Shoprite touchpoints.
- Assist in the preparation and distribution of dividends to trust holders, ensuring accurate administration of bank details and timely updates on the third-party platform.
- Produce reports indicating allocated and unallocated dividends, alongside ad hoc and periodic status updates as required.
- Provide ongoing support to the Trust and adapt swiftly to new responsibilities and outputs as they arise.
- Manage administrative functions to ensure alignment among stakeholders regarding key processes and timelines.
- Apply and monitor the rules of the share schemes accurately during the processing of terminations and related activities.
- Assist in managing the annual allocation and vesting of share awards in collaboration with Reward Solutions.
- Ensure the accuracy of the participant list eligible for dividend payments, including verifying payment details and dividend pricing per share.
- Provide necessary data inputs for IFRS 2 (cash and equity settlement) calculations by liaising with stakeholders in People Finance and Group Finance.
- Contribute data inputs to ensure accuracy in actuarial assessments related to share schemes.
Essential
Bachelor’s Degree in Business, Retail, Finance, or a related field.
Essential
+2 years’ experience in a similar capacity or role supporting a share trust or dividend-based shareholding scheme, including some exposure to financial reconciliations.
Essential
Proficiency with MS Office 365, including well-developed Excel skills for preparing detailed reconciliations and spreadsheets using formulas.