Stock Clerk - Department of Residence Affairs and Accommodation

DEPARTMENT OF RESIDENCE AFFAIRS AND ACCOMMODATION

POST TITLE: STOCK CLERK (2 POSITION)

PEROMNES POST LEVEL 14

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:

The Stock Clerk is responsible for stock-related administration and tasks related to stock in close cooperation with the Food Service Supervisor, as well as the physical execution of stock handling.

RESPONSIBILITIES:

The successful candidates’ responsibilities will include, but are not limited to:

• Physical Handling of Stock:
  • Correlate the Purchase Order (PO), the invoice and the stock that is delivered;
  • Check, store and receive stock according to the relevant guidelines;
  • Issue stock and monitor deliveries according to the stock request(pick) list;
  • Communicate and report stock levels, stock shortages, expiry dates, slow-moving stock etc. for the assistant manager to identify ordering requirements;
  • Pack stock according to the first in first out (FIFO) principle;
  • Conduct weekly stock takes according to instructions;
  • Accompany and respond to queries from the financial auditor during stock auditing;
  • Keep records of surpluses and written-off stock according to instructions;
  • Provide input in supplier evaluations;

• Administrative Tasks:
  • Receive and capture invoices according to stock on the program (Goods Receiving Voucher, Goods Return Voucher);
  • Check and reconcile invoices according to the computer systems (e.g., UniCom);
  • Capture and issue stock request (pick) list according to instructions;
  • Accompany technician to ensure work is completed per job card request;
  • Assist in the training/in-service training of third and fourth-year dietetic and consumer science students as required by their academic departments;

• Equipment and Tools:
  • Weigh and measure ingredients as per standardised recipe ingredients;
  • Conduct stock count of equipment and tools;
  • Report faulty equipment to the relevant manager;

• Cleaning and Hygiene:
  • Clean stock areas according to the cleaning program and complete the relevant documents;
  • Clean equipment according to safe work procedures;
  • Issue certified food-safe cleaning chemicals;
  • Check and record collections and deliveries of personal protective clothing;
  • Check, sign and report waste (waste and fat traps) non-conformances;

• Food and Occupational Health and Safety:
  • Report any non-conformances of regulations and practices in all key issues related to Food Safety, quality and general food safety operations, abiding by local legislation;
  • Complete quality checks for food deliveries and check that standards are maintained;
  • Complete forms to ensure that the corrective action report is executed along with all other forms for reporting;
  • Keep records and dispose of food according to the waste disposal policy and procedures;
  • Accompany the pest control inspector;
  • Accompany all auditors to store areas during inspections;
  • Check and ensure that the work environment and activities of the unit comply with Food Safety Regulations by checking and signing the documents;
  • Monitor and record the temperature of fridges and report fluctuations;
  • Thaw food materials according to food safety procedures and record;
  • Segregate non-conforming stock;
  • Receive and sign off on food items according to the product dispatch form;
  • Report any illness, cuts and incidents to the relevant manager;
  • Report any faulty equipment to the relevant manager.

MINIMUM REQUIREMENTS:

• Grade 12;
• A minimum of 1 year experience in:
  • General experience in a food services environment;
  • Stock handling.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge:
  • Stock Handling;
  • Food Preparation;
  • Knowledge of food products and related ingredients;
  • Knowledge of cleaning equipment and products;
  • Administrative skills;
• Technical Competencies:
  • Stock control systems;
  • Computer literacy;
  • Numerical skills;
• Behavioural Competencies:
  • Ability to work independently;
  • Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork;
  • Ability to convey information clearly and concisely;
  • Ability to use appropriate interpersonal skills and methods to reduce tension and resolve conflict;
  • Ability to be relied upon to ensure that projects within areas of responsibility are completed in a timely manner;
  • Ability to develop plans to accomplish work operations and objectives;
  • Ability to accomplish tasks and processes accurately and completely.

ADDED ADVANTAGES AND PREFERENCES:

• Relevant certificate in stock handling;
• A driver’s license;
• A total of 1 year experience in:
  • an institute of higher education.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

Applicants are requested to apply online at www.up.ac.za

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

CLOSING DATE: 23 August 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms S Ranchod, sonaly.ranchod@up.ac.za for application-related enquiries, and Ms N Abrahams, Email: natalie.abrahams@up.ac.za, for enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 October 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.