· Clerical tasks: Perform general clerical duties such as photocopying, filing, an organizing documents. Maintain and update paper and electronic filing systems.
· Communication handling: Manage incoming and outgoing communications, including answering phone calls, responding to emails, and routing messages to the appropriate individuals
· Scheduling and calendar management: Assist in scheduling repairs, services, meetings and events. Maintain calendars for team members and ensure that they are aware of their schedules.
· Data entry: Input and update information in databases, spreadsheets, and other software. Ensure accuracy and completeness of data.
· Meeting support: Assist in organizing and coordinating meetings. This may include creating agendas, taking meeting minutes, sending reminders and distributing relevant materials.
· Travel arrangements: Help with making travel arrangements for technicians, including booking flights, accommodation and transportation. Ensure that travel itineraries are well-organized.
· Customer service: Assist customers or employees who may need help with general inquiries or support.
· Document preparation: Draft and edit documents, letters, and reports. Ensure that all documents are formatted correctly and adhere to company requirements.
· Team collaboration: Work closely with team members to ensure smooth operations within the office and in the field.
· Record keeping: Maintain and update records, databases and files. Ensure that information is stored securely and is easily accessible when needed.
· Event organisation and administration: Assist with preparation and management of logistics, administration and communication for all exhibitions.
· Ad hoc tasks:
o Handle various tasks and projects as assigned by management. This could involve research, analysis, or other administrative projects.
o Go out to the field, to assist with machine maintenance if required.
o Assist with stock take and management of spare parts.
o Updating spares stock list.
o Spare parts stock controller
Minimum Requirements
- Matric
- Drivers license
- Technical experience
Job Type: Full-time