Clerk

AVI Limited - Cape Town, Western Cape

A love for the sea and passion for fishing are the driving forces behind I&J, a leading fishing company and manufacturer of high quality chilled and frozen foods. Almost 110 years old, I&J is the trusted name in seafood, operating a modern and efficient trawler fleet, and continually investing in the training and development of experienced fishing crews, committed to fishing responsibly, with a long-term vision. I&J has achieved and maintained accreditation from the Marine Stewardship Council (MSC) since 2004.

I&J is a globally respected supplier of high quality, chilled and frozen Cape Hake and a leading producer of farmed Cape Abalone. It is also one of AVI’s great South African brands. I&J is proudly South African and invests in, and empowers, the communities in which it operates.

An exciting opportunity has arisen for a Clerk at I&J, Head Office, Woodstock, Cape Town. As the successful incumbent you will be responsible to provide analytical and accurate administrative support to the production, finance, and payroll departments.

Line Manager: Financial Manager

Job Specification:

Key Performance Areas:

Provides an Administrative Support for All Intermediate Products:

  • Generates POs for all products produced and processed by production on a daily basis
  • Ensures that products to Cold Stores are processed and a GRV is created on the system before release
  • Ensures product codes are updated on the SAP system
  • Monitors the SAP system to eliminate product code duplication
  • Maintains PO documentation for referral and follow-up purposes
  • Creates Stock on the SAP MM system for all fish sent from Trawling division as per Vessel
  • Creates Seafood, Head Office and Marketing entries on SAP for all product sent to co-packers and outside buyers
  • Record and transfer stock received from outside vessels
  • Compare SAP report to Innova Sorting and Grading report and ensure all product has been cleared
  • Follow-up and communicate variances

Compiles Product and System Reports on a Weekly and Monthly Basis:

  • Compiles a weekly excel report for Bycatch and Quality Control Wet department on output vs. input
  • Compiles a weekly excel report for the Sorting and Grading department
  • Compiles a report by vessel from the Innova/Marel report in order for the Trawling department to calculate variances
  • Compiles a delivery note in relation to outside buyers, bins and tubs, prime quality, and bycatch and ensures correspondence to primary information

Arrangement of Employee Transportation and Recording:

  • Arrange transport for all overtime and nightshift employees
  • Records transport requests as per department and allocate to cost centre
  • Ensures correspondence of transport tickets to records on a monthly basis
  • Creates pro-forma invoice on SAP and generates as per department for approval
  • Sends Invoices off to Financial Services for payment

Ad hoc Responsibilities:

  • Attends to queries from key departments and personnel and follows-up
  • Follow-up and assists in the investigation of variances and reports feedback to relevant personnel
  • Ensures information integrity for system input and deadline purposes
  • Ensures all information and records comply with auditing standards and participates in external audits

Minimum Requirements:

Experience:

  • 3 – 5 years’ experience as an Accounts / Finance Clerk

Qualifications:

  • Grade 12 / NQF4 / Matric (with Mathematics)
  • Financial Accounting Certificate will be advantageous

Additional Requirements:

  • SAP Proficient (MM) would be advantageous
  • MS Office Proficient
  • Information and Reporting Analysis
  • Data Capturing

Competencies:

  • Documenting Facts
  • Staying Composed
  • Embracing Change
  • Considering Others
  • Meeting Deadlines
  • Attention to Detail
  • Minimising Risk
  • Maintaining Productivity
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