Admin & Financial Clerk

Job Overview

Admin & Financial Clerk required in Brackenfell.

Duties and Responsibilities:

• Receiving and directing incoming calls – take adequate/detailed messages as required
• Answer, screen, and forward incoming phone calls
• Make direct calls as required
• Maintain a tidy and presentable reception area
• Manage incoming and outgoing mail and deliveries
• Schedule appointments and maintain visitor logs
• Welcome staff, guests and visitors, making them comfortable and offering refreshments when required
• Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools)
• Sending and receiving post and daily errands
• Ordering groceries
• Ordering flowers on request
• Preparing purchase orders for financial invoices
• Assisting with sending customer invoices and statements
• Assisting managers when requested
• Ensure filing is up to date for creditors department
• Sending Proof of Payments to vendors
• Send out copy invoices and POD’s as per request (phone courier if POD was sent via courier)
• Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list)
• Handle customer queries
• Perform any other finance and admin duties as required

Requirements:

• Grade 12 or equivalent; additional certification in Office Administration is a plus
• 3-5 years relevant working experience
• Working hours: Monday to Thursday 08h00-17h00, and Friday 08h00-16h00.