Vacancy: Assistant Sales Administration Manager
Location: Pindulo VDM (Pty) Ltd – Atlantic Hills Business Park, Cape Town
Reporting to: Sales Admin Manager
About Pindulo VDM
Pindulo VDM (Pty) Ltd is a leader in the logistics and transportation sector, offering tailored solutions across multiple divisions. As we continue to grow into new markets and fleet segments, we're expanding our Sales Administration team to ensure our commercial operations remain controlled, compliant, and efficient.
Role Summary
We are looking for a meticulous and highly trustworthy Assistant Sales Administration Manager to serve as a right-hand support to the Sales Admin Manager. This person will take primary responsibility for all operational aspects of sales administration — ensuring clean, compliant processes around quoting, tendering, record-keeping, and internal reporting.
This is a hands-on, control-focused role ideal for someone with a strong commercial background who thrives on structure, accuracy, and accountability.
Key Responsibilities
- Quotation & Tender Controls
- Manage the full lifecycle of quotations and tenders submitted by Pindulo, ensuring all are documented, version-controlled, and traceable.
- Ensure all submitted quotes are accompanied by the necessary supporting documentation (e.g., three comparative quotes, internal approvals, customer-specific terms).
- Maintain a Quote & Tender Register, including submission dates, status updates, and outcome tracking.
- Implement and manage document control systems to archive all quotation and tender-related files in an orderly, retrievable manner.
- Sales Operations Reporting
- Record and maintain weekly and monthly sales statistics segmented by marketer, division, and fleet category.
- Coordinate with the Sales Team to ensure consistent and timely data submissions for sales tracking.
- Generate standardised internal dashboards or spreadsheets that monitor quote volumes, success rates, and pricing trends.
- System & Process Governance
- Work with the Sales Admin Manager to roll out systems and standard operating procedures (SOPs) across all divisions.
- Ensure that all quotation and pricing entries are accurately captured and updated in the TMS or relevant platforms.
- Conduct regular checks and internal audits of sales-related data for consistency, integrity, and alignment with customer contracts.
- Administrative & Contractual Support
- Maintain and update the Sales Database in line with monthly fuel pricing and contract clauses.
- Liaise with Sales personnel to ensure compliance with administrative requirements before submission of any quote or proposal.
- Serve as the first line of quality control for all commercial documentation flowing through the Sales Admin office.
Minimum Requirements
- Bachelor of Commerce (BCom) or equivalent commercial qualification (essential).
- 2–4 years of experience in a sales support, operations, or commercial admin role.
- Advanced MS Excel skills (filtering, formulas, formatting, pivot tables).
- Familiarity with quotation workflows, internal compliance, and tender submissions.
- Experience working in or with transport/logistics operations (advantageous).
Key Competencies
- Highly organised and able to enforce system discipline.
- Honest and discreet with access to sensitive operational data.
- Strong sense of ownership and responsibility.
- Detail-oriented with excellent follow-through on deadlines.
- Process-minded and capable of designing checklists, templates, or control systems.
Application Instructions
To apply, please send your CV and a short motivational letter to [email protected] by 30 June 2025. Use the subject line “Assistant Sales Admin Manager Application”.
Job Type: Full-time
Education:
- Bachelors (Required)
Experience:
- Sales Support/ Commercial admin: 2 years (Required)
Location:
- Cape Town, Western Cape (Preferred)
Work Location: In person
Application Deadline: 2025/06/30
