Departmental Administrator B - Faculty of Health Sciences - School of Medicine

FACULTY OF HEALTH SCIENCES

SCHOOL OF MEDICINE

DEPARTMENTAL ADMINISTRATOR B (x4 positions)

PEROMNES POST LEVEL 010

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

The vacancies exist on the following departments:

• School of Medicine
• Paediatrics
• Forensic Medicine
• Otolaryngology

RESPONSIBILITIES:

The successful candidate will be responsible for:

• Providing complete administrative and secretarial support to the Head of Clinical Department/Head of Department/School Chair and academic staff;
• Coordinating and Administrating of Undergraduate and Postgraduate activities;
• Handling telephonic, electronic and written enquiries, and processing of correspondence;
• Capturing and maintaining of records in the department;
• Assisting with organising of the annual events within the Department/School;
• Providing general administrative and financial administration support for the Department/School;
• Handling of enquiries and other ad-hoc tasks in the Department/School.

MINIMUM REQUIREMENTS:

• A three-year tertiary diploma in Office Administration or suitable equivalent qualification;
• 2 years’ secretarial experience which includes office management and administration.

OR

• Grade 12
• 4 years’ secretarial experience which includes office management and administration

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Computer literacy with broad knowledge and experience in using MS Word, Excel, Gmail and the internet;
• Strong communication and interpersonal skills, highly organised and a keen commitment to excellence;
• The ability to liaise and communicate effectively on all levels within the organisation and with external stakeholders;
• Ability to work independently and participate effectively within a team;
• Excellent verbal and written language and communication skills;
• Ability to work under pressure and meet deadlines;
• Ability to pay attention to detail and working accurately.

ADDED ADVANTAGES AND PREFERENCES:

• Liaison with external stakeholders, including organisation of student rotations or examinations;
• Experience in financial administration relating to procurement processes;
• Experience in human resources administration relating to leave administration and assisting with recruitment processes;
• Experience in using PeopleSoft;
• Planning and managing events;
• Making travel arrangements;
• Driver’s licence.

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

UP subscribes to the BESTMED and UMVUZO Medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za

In applying for this post, please attach:

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have; permission to contact.

CLOSING DATE: 22 August 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms NA Müller, Tel: (012) 356 3242 or via email [email protected] for application-related enquiries or enquiries relating to the post content.

Should you not hear from the University of Pretoria by 31 October 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference will be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. All candidates agree to undergo verification of personal credentials.

The University of Pretoria reserves the right to not fill the advertised positions.