The purpose of this position is to ensure that the fleet is maintained in line with Company policies and the Road Traffic Legislation. The fleet must be serviceable and available on demand from operations.
- Maintain electronic databases of KM, registration, daily inspections and maintenance of fleet management.
- Booking of services with the workshop.
- Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
- Maintain knowledge and utilize all fleet information and user surveys to forecast operation requirements.
- Complete all relevant documentation in the event of accidents and forward to the internal insurance department.
- Oversee routine and ad hoc maintenance, obtain tags for new vehicles and renew old ones to ensure schedule fleet management.
- Monitor and ensure fleet operation follows the Road Traffic Acts and regulations.
- Maintain and monitor data management system to organize fleet as per various schedules and requests.
- Monitor fuel consumption and reconcile Fuel Cards expenses for all vehicles and drivers.
- Participate in various workshops activity.
- Develop and implement standard operational standards to maintain vehicles by advocating best practices in industry.
- Manage all R&M costs, expenditures and analyze all financial objectives. All job cards to be checked and ensure workshop close job cars. Ensure pricing is correct.
- Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve company objectives.
- Conduct ACC meetings with drivers to investigate accidents.
- Action and maintain abuse costs that need to be recovered.
- Vehicle in and out inspections dispatching of vehicles.
- Maintain vehicle inspection books as per SOP.
Maintenance
- To maintain all vehicles in roadworthy operating condition by ensuring the vehicles are serviced in accordance to service intervals. To minimize downtime, manage negotiate strict servicing time limits and negotiate priority repair schedules with workshop as well as Panelshop. Maximize vehicle availability to the transport operation.
Reports and Record Keeping
- Update weekly kilometers.
- Maintain vehicle and trailer asset register.
- Fuel consumption report.
- Fleet utilisation and availability report.
- Driver training report.
- Fleet inspections
- Maintenance report.
- Driver assessments, PDP and driver license.
- Licence and COF report.
- Weekly cost report.
- Maintain Vehicle Key Register.
- Monthly and weekly fleet inspections
- Checking all debriefing done previous day
Driver Management
- Manage driver behaviour. Report on all poor driving behaviour as this can adversely influence fleet fuel and maintenance costs. Measure each driver and update the driver scorecard on speeding, excessive braking and erratic driving.
Job Type: Full-time
Work Location: In person
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