Job Advert Summary
Bidvest Tank Terminals has an opportunity for an Office Admin Graduate. This opportunity exists within the Legal & Sustainability Department, based in Head Office, reporting to the Office Facilities Supervisor. The candidate has to meet the following minimum criteria.
To efficiently provide front office and administrative support to Head Office.
Minimum Requirements
Matric
Office Management/Administration/Business degree preferred
6 months general administrative experience would be advantageous
Microsoft Office experience (excel experience would be an added advantage)
Valid code B driver’s license would be advantageous)
Duties and Responsibilities
Answer all incoming calls promptly and re-direct calls to the relevant extensions or take messages.
Welcome guests on arrival and efficiently handle visitors
Generate PRs for all head office related expenditure
Receipt purchase orders for the relevant head office related expenditure
Assist with sending out birthday memos for head office staff
Schedule meetings, minute taking and distribute minutes
Assist to manage and reconcile petty cash
Arrange training room according to the type of meetings/requested setup
Co-ordinate and order meals/refreshments for all meetings and trainings with the requestor
Assist to monitor the execution and ensure completion of monthly and ad hoc head office services
Engage with service providers for the execution of lease and building related requirements
Assist to order and keep stock of head office consumables
Track all head office related expenditure for budgeting purposes
Ensure there are sufficient consumables and cleaning inventories always available
Ensure all meeting rooms, training room and all printing areas are neat and tidy
Issue stationery to head office employees
Ensure all water dispensers have sufficient water supply, and all bar fridges are stocked with milk/water/drinks
Assist with all head office and training related travel and accommodation bookings
