Based in London UK, you will have experience working in an remote environment to perform administrative duties and working remotely with our key stakeholders and other Personal/Executive Assistants. The ideal candidate for this position requires the ability to operate within a dynamic global landscape, as well as anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
What you'll get to do
Working at all levels of the organisation, you will operate at ease with people and have the ability to seamlessly navigate cultural nuances and build sound working relationships. This role may include, but is not limited to;
Effective diary management and when required, inbox management
Manage scheduling including for example agendas, email, phone calls, invitations, activities etc
Organise meetings, events, conference calls, catering, etc, as required
Manage complex business travel itineraries, working closely with stakeholders on strategic business travel plans
Keep on track with initiatives and understanding priorities to plan ahead; gatekeeping where needed
Create and proofread presentations and reports ensuring high standards are maintained
Produce reports, timelines and reviews of projects
Coordinate workflows ensuring communication flows amongst stakeholders; flagging and acting on risks and delays
Raise purchase orders and manage invoicing using systems such as SAP
Keep track of budgets, controlling costs; working with Finance
Manage expenses, including collating receipts, coding and submission
Coordinate with other PA and EA teams, ensuring good cross-functional relationships
Assist in ad hoc projects and/or activities as and when needed, Global Retail team support, and the organisation of events, ensuring excellence in the execution and attention to detail
This role may involve business travel to company events; some international travel may be required
An entrepreneurial, creative and welcoming work culture
A range of learning and development opportunities
An international company with plenty of opportunities to grow
A competitive compensation & benefits package
Please submit an updated resume and any advantageous documents related to the position.
REQUIREMENTS
Experience and skills which include:
Strong 1:1 EA/PA experience
Highly tech-savvy, and proficient in the use of Microsoft 365 software, Microsoft Outlook, Word, advanced Excel and PowerPoint all essential
Highly organised with prioritisation skills
Excellent communication and presentation skills, verbal and written
Able to deal with complexity and ambiguity
A flexible approach to all aspects of the role and needs of the business
Excellent attention to detail, and maintain high standards
Highly discreet
Resilient and calm under pressure
Work well as part of a team as well as work autonomously
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