Personal Assistant

Management Level

Job Description & Summary

In our changing world, you are expected to deliver high-quality work that enables your teams and/or clients. You create a positive working environment, and build relationships quickly and easily. You are curious, anticipate and address the needs of others, and look to fully understand each task before assisting in the most appropriate way. You are organised, and work collaboratively and efficiently, staying energised even when faced with challenges or ambiguity.

Examples of the skills, knowledge, and experiences you need to lead and deliver value at this level include but are not limited to:

• Apply a learning mindset, take ownership of your development, and share and adopt best practices to continuously upskill yourself and others.
• Conduct yourself in a professional manner and take responsibility for your work and commitments.
• Actively listen, check your understanding, interpret and respond appropriately.
• Tailor your communication style and method based on your audience.
• Organise and prioritise information and tasks to achieve efficient and effective outcomes.
• Suggest new ideas or solutions when problems and/or opportunities arise.
• Adapt to meet the changing needs, processes and assignments of your teams and/or clients.
• Learn and apply professional and technical standards (e.g. refer to specific PwC tax and audit guidance), uphold the Firm's code of conduct and independence requirements.

About the role 
 

We are seeking an experienced and highly organised Personal Assistant to provide efficient and accurate executive administrative support to the Assurance Line of Service and its Partners. The role is critical to ensuring the smooth operation of the business through effective diary management, administrative coordination, and professional correspondence. 

Essential skills and experience 

•  Minimum of 5 years’ administrative support experience within a professional services firm. 

Required qualifications 

• Matric 

• Bookeeping or Executive secretarial diploma 

Desirable skills or attributes  

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). 

• Strong ability to prepare and format professional correspondence, reports, and presentations. 

• Excellent communication skills, with the ability to engage with senior executives and high-level stakeholders. 

• Strong organisational and multitasking abilities. 

• Attention to detail and ability to handle confidential information with discretion

Executive Support: 

• Manage Partners’ and Directors’ diaries, including scheduling and coordinating meetings. 

• Arrange travel bookings (local and international) including flights, accommodation, and car hire. 

• Prepare and format proposals, presentations, client deliverables, and general correspondence. 

• Coordinate and book internal events such as functions, lunches, and breakfasts. 

• Handle supplier management, subscription payments, invoicing, and client billing. 

• Assist with the ordering of IT peripherals/accessories, booking training rooms, and arranging printing and stationery. 

• Support Partners, Directors, and allocated managers with administrative tasks, including completion of time and expense claims, training and CPD documentation. 

• Provide ad hoc personal and administrative support to Partners, Directors, and allocated managers. 

Assurance Line of Service Support: 

• Assist audit teams with client acceptance procedures, including risk research. 

• Collaborate with the SAICA Administrator to ensure trainees are appropriately scheduled to meet core hour requirements. 

• Run job costing reports and provide required financial insights for the Line of Service Leader. 

• Respond to resource requests from other offices (e.g., stock count requests). 

• Assist with administrative support for the Manager Concierge Service (administrative tasks for the assurance line of service managers). 

• Assistance with performance review and other Human Capital related administrative tasks.  

• Provide general administrative support to the Assurance Division. 

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Travel Requirements

Available for Work Visa Sponsorship?

Job Posting End Date