ROLE PURPOSE
To provide administrative & office support within the Sales department
MAIN OUTPUTS
- Capture all sales data from initial lead through the acceptance / rejection
- Capture and collate sales data supplied by Accounts Department for the monthly Executive Pack and quarterly Bidvest Pack
- Oversee lead system for Western Cape, Eastern Cape, Free State and Natal North & South
- Prepare monthly figures for Sales Managers and Consultants for discussion at monthly one-on-one meetings
- Maintain Salesman Code List for the company
- Correspondence for Sales Director, Sales Managers, Consultants and Market Research Analyst
- Typing of large quotes and tenders
- Filling
- Typing of Minutes
- Petty cash
- Handle Boardroom Booking
- Ordering stationary
- Booking of flights, accommodation etc.
- Autocard statements for all sales staff and the issuing of orders for services and repairs to vehicles
- Ordering of business cards for sales staff
- Streamline / update present data capture programmes and presentation of quotes
- Implementation and maintenance of the ISO 9001 quality system
QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:
- Certificate in Administration or Secretarial or Customer Service
- Matric (Senior Certificate)
- Valid Driver’s License
- 3 years relevant experience conducting administrative duties with Sales or Personal Assistant
- Office Administration & Customer Service
- MS Word, MS Excel & MS Outlook
FUNDAMENTAL COMPETENCIES
- Result Oriented
- Attentive To Detail
- Stress Tolerant
- Good Written Communication
- Customer/Client Focused
- Ability To Dealing With Ambiguity
- Interactive Reasoning
- Planning & Scheduling
- Teamwork
- Relationship Building
- Good Listening Skills
- Excellent Oral Communication
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