Brief description
To provide personal administrative support and assistance to the General Counsel and Head of Department and business units within the Legal Services Department (LSD) of the South African Reserve Bank (SARB).
Detailed description
The successful candidate will be responsible for the following key performance areas:
- Manage and coordinate administrative activities within the office of General Counsel and Head of Department (GCHOD), including managing the diary of GCHOD and making logistical arrangements for appointments and travel in liaison with relevant stakeholders.
- Provide administrative and coordination support for effective monitoring, measurement and reporting on the departmental strategic initiatives.
- Prepare, proofread and format legal documents such as contract, pleadings subpoenas and court filings.
- Maintain and organize casefiles, correspondence and legal records, both digital and physical).
- Draft routine correspondence
- Assist with legal research and document retrieval.
- Monitor and track progress on deadlines, follow up on action items and supporting the General Counsel in prioritizing strategic initiatives.
- Serve as first point of contact for internal and external stakeholders, maintaining professional and diplomatic communication.
- Assist with research, document compilation and project coordination.
- Co-ordinate committee submissions, and legal briefings in line with applicable protocols.
- Support implementation and maintenance of legal technology tools.
- Ensure data integrity and assist with reporting and analytics.
- Document and standardize departmental processes and procedures.
- Prepare and edit correspondence reports, communications, presentations and other documents, conducting basic research and analysis where necessary.
- Provide administrative and coordination support for projects or initiatives for the department within the required governance processes.
- Oversee the implementation of corrective actions and proactively action improvements.
- Implement approved improvements to methods, practices, procedures and processes.
- Co-ordinate documentation, deliverables and ensure that reports are produced, approved and maintained timeously.
- Take responsibility for records and document management within the office of GCHOD.
- Maintain positive internal and external relationships on behalf of divisional management, engaging with members and stakeholders at all levels of seniority.
- Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the GCHOD’s office.
- Keep up to date with latest office and project administration practices and recommend application with the division or department.
- Execute any other tasks as instructed by the GCHOD and senior managers, as and when required.
To be considered for this position, candidates must have:
· a minimum of NQ5 or equivalent
· a minimum of two to five years’ experience in an office management/coordination environment.
· paralegal training will be an advantage.
Additional requirements are as follows:
· ability to work under pressure and independently;
· strong command of business English and strong verbal and written communication skills;
· excellent organizational and time management skills planning and organizing skills;
· Interpersonal skills;
· being a team player;
· high attention to detail and accuracy;
· multitasking;
· stakeholder and client focus;
· data analysis and reporting;
· proficiency in the Microsoft (MS) Office suite and legal software and case management;
· quality assurance skills;
· administration and information management knowledge;
· ability to handle sensitive information with discretion
· stakeholder and client focus;
In line with the SARB’s commitment to diversifying its workforce, preference will be given to suitable candidates from designated groups. People with disabilities are welcome to apply.
The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her competence and experience.
About SARB
Primary mandate of the SARB
Section 224 of the Constitution of South Africa states the mandate of the SARB as follows:
The primary object of the South African Reserve Bank is to protect the value of the currency in the interest of balanced and sustainable economic growth in the Republic.
The South African Reserve Bank, in support of its primary objective, must perform its functions independently and without fear, favour or prejudice.
WHAT WE DO
Monetary Policy
The Constitution gives the SARB the mandate to protect the value of the rand. We use interest rates to keep inflation low and steady.
Financial Stability
The SARB has a mandate to protect and enhance financial stability. We identify and mitigate systemic risks that might disrupt the financial system.
Prudential Regulation
The Prudential Authority regulates financial institutions and market infrastructures to promote and enhance their safety and soundness, and support financial stability.
Financial Markets
Open market operations are the main tool we use to implement monetary policy. We manage South Africa’s gold and foreign exchange reserves.
Financial Surveillance
The SARB is responsible for regulating cross-border transactions, preventing the abuse of the financial system and supporting the regulation of financial institutions.
Payments and Settlements
The SARB is responsible for ensuring the safety and soundness of the national payment system, which is the backbone of South Africa’s modern financial system.
Statistics
The SARB provides important economic and financial statistics that present an overview of the economic situation in South Africa.
Research
Research conducted by the SARB focuses on economics, financial stability, banking and emerging trends in finance. Our research supports policy decision-making.
Banknotes and Coin
The SARB has the sole right to make, issue and destroy banknotes and coin in South Africa.