Academic Administration Officer (Post Level 11)

Duties/Pligte

• Providing administrative support across the Centre for Academic Administration (CAA) (Tygerberg campus) units, including events, meetings, and peak-period operations.
• Assisting with undergraduate and postgraduate selection processes, from handling enquiries to processing applications and tracking outstanding documents.
• Supporting student registration and academic record management, including issuing official documents and updating records.
• Participating in recruitment, marketing, and Faculty events such as the SU Open Day and Pledge and Graduation ceremonies.
• Providing support with student information and statistic preparation and submission to the National Department of Health in support of the Internship and Community Service Placement

processes.

• 
  Assisting with professional registration processes (HPCSA/SANC), including the administration related to requests for amendments to training numbers, signing off on specialty/subspecialty

records, and monitoring compliance with the associated requirements.
Job Requirements/Pos Vereistes

• A tertiary qualification on NQF level 5.
• At least three years' relevant experience within a higher education institution, or at least four years' related experience.
• Excellent record of and the ability to work with a high attention to detail and maintain confidentiality.
• Excellent organisational, planning, prioritising and administrative skills.
• Proven ability to function effectively under pressure and to keep to strict deadlines.
• Excellent communication skills in English, and proven ability to effectively function within a multi-lingual and multi-cultural environment.
• The ability to manage problem and conflict situations in a diplomatic manner.
• Excellent interpersonal relations.
• Proven professionalism, tact and integrity.
• The ability to work as part of a team.
• Availability to work after official office hours.
• Knowledge of relevant and appropriate computer applications (word processing, text writing and editing, proficiency regarding SharePoint, Adobe Acrobat, and virtual meeting platforms such as

MS Teams) and other related technologies or software.

• 
  Proven experience and understanding of document control and recordkeeping practice.

Recommendation/Aanbeveling

• A university degree on NQF level 7.
• Experience of rules and processes of regulatory bodies like the Health Professions Council of South Africa (HPCSA) and the South African Nursing Council (SANC).
• Experience and knowledge of a Health Science faculty or a similar context.
• Proven record of student-centred service delivery.
• Proven experience of the software used within the SU environment.
• Proficiency in Afrikaans and/or another official South African language.