About Us
Fedics is seeking for an Admin Manager to oversee our administrative operations and ensure smooth day-to-day functioning. In this pivotal role, you will be the backbone of our office, coordinating various tasks and supporting our team to achieve excellence.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.
Duties & Responsibilities
- Must order goods and supplies to ensure that maximum/minimum stock levels are maintained.
- To liaise with senior managers on the ordering of goods which fall outside the agreed financial parameters.
- Ensuring ordered items are through approved suppliers only, obtaining permission for ordering any items which are only available through an alternate source.
- To ensure that goods received are of the quality and quantity ordered and in accordance with the agreed price.
- The timeous and correct completion of all administration in respect of deliveries.
- Documentation to be completed and take the necessary action in cases of non-delivery, substandard deliveries or over pricing.
- All items must be stored correctly, in terms of temperature, humidity and shelf life and that no food items are stored on the floor.
- Make sure correct stock rotation and that issues are effected on a first in, first out basis.
- Ensure that all issues are made against requisitions and that no items leave the storeroom without the appropriate documentation or signature.
- Check the maximum security of all storeroom areas, that no unauthorised person enters the stores or is issued with a key allowing access.
- Inform management and follow agreed procedures in the case of spoilage or damage of any item.
- Take stock at prescribed intervals and ensure that all necessary administration is completed without delay.
- To attend meetings or training courses as required.
- Assist in debt collection as and when required
- Ensuring that the submission of invoices for payment to client is done timeously, as required
- To assist in ensuring that the P&L is properly managed
- May be required to assist with any other duties that may be outside scope of responsibility
Skills and Competencies
Skills:
- Administfrative skills
- Interpersonal skills
- Problem solving skills
- Attention to detail
- Effective Communication
- Flexibility
Competencies:
- Core Competencies
- Interpersonal Competencies
- Technical Competencies
Qualifications
- A minimum of 2 years of experience in a similar role
- Minimum matric
- Knowledge of industry advantageous