Administration Controller

takealot.com, a leading South African online retailer, is looking for a highly talented Administration Controller to join our TDT Team in Johannesburg. 

We are a young, dynamic, hyper growth company looking for smart, creative, hardworking people with integrity to join us.  We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

Reporting to the General Manager.

Your responsibilities will include:

Office Support

• Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping.
  
  
• Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations.
  
  
• Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records.
  
  
• Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements.
  
  
• Oversee record keeping and reporting of time and attendance, and ensure data is accurate.

Office Management

• Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.
• Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment.
• Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency.
• Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces.
• Manage office access control systems, maintaining accurate records of employee access for security and accountability.
• Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.

Vendor Management

• Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards.
• Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships.
• Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions.
• Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy.
• Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses.

Attributes required:

• Have a detailed understanding of warehouse management systems
• Problem solving skills required
• Possess excellent verbal and written communication skills for a demanding and customer focused working environment.
• Possess excellent personal organisation and business administration skills in accordance with modern best practice methods.
• Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.
• Possess the willingness to learn, improve and adapt.
• Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team
• Must be able to train staff

Qualifications:

• Matric or equal qualification
• Degree/Diploma in Supply Chain Management/Logistics/Business Administration/Finance
• 3 years in a logistics/supply chain/warehouse/financial institution working environment
• People Management experience

The Environment:

• takealot.com employees are entrepreneurial and dynamic, smart, customer-centric, fun and have the shared ambition of takealot.com being the leading e-commerce company in Africa.
• We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
• We are short on ego and high on output.
• We are doers and not only thinkers, it's all in the execution after all.
• We love what we do and what we are creating.

We seek to Employ an Extra Ordinary Mind who:

• is respectful but forthright
• is an expert at doing, who can not only design but also execute
• is analytical, able to use data to make decisions
• is competitive, self-directed and strive to be the BEST (GREAT requires a lot of work and does not only happen during business hours)
• is passionate about the potential of e-commerce and delivering a world-class customer experience
• is entrepreneurial, thrives under change and accepts it is a constant and always looks for solutions to do something better and faster
• is business SMART. Able to think about problems from a business perspective using technical and product input;
• is curious and challenge the status quo
• is innovative and enjoys iteration
• is collaborative
• will be at the cutting edge of developing new concepts for takealot.com
• thinks like an owner of the business
• is SMART, has INTEGRITY and is HARD WORKING

If you meet the above you are an Extraordinary Mind so come and join us!

I acknowledge that if I have a personal information access request or a deletion request in terms of the Protection of Personal Information Act, that request can be sent to hr@takealot.com

Takealot is an Equal Opportunity Employer. Applicants from the previously disadvantaged groups and people with disabilities will be given preference.