The primary purpose of the Hospitality/Operations Admin Assistant is to provide for all administrative tasks related to all lodges within our portfolio. This role requires a high level of organization, communication, and time management skills, and an ability to work well under pressure.
The ideal candidate for the position is interested in all functions relating to hotel or lodge operations and is also an “Eco Environmental enthusiast” with high energy. Due to the variety of duties and responsibilities the individual must be able to multitask.
Driver’s License and High Excel/Analytical skills are required**
LODGE ADMINISTRATION & PROJECTS
□ Procurement of Stocks
□ Quotes and pricing collections
□ Research and obtain all relative information regarding costings of supplies
□ Execute work systematically using agreed procedures
□ Obtain and approve all pro-forma invoices before being passed to Accounts for payment
□ Follow up with payments to suppliers (sending and receiving proof of payments)
□ Follow up with Remote offices on requirements for procurement
□ Keep updated order lists and needs analysis
□ Create packing lists for cross-border transits
□ Apply for SARS clearance when goods are exported
□ Keep up to date supplier database
□ Collecting and collating data for Bill of Quantities relating to Projects
□ Saving of all supplier correspondence between JAS and external contacts
□ Data Analysis of various functions within the department
□ Costings for building projects
□ Keep up to date with project budget and spending
□ Get all purchases approved according to budget
□ Keep all shareholders informed of project status and decisions
□ Liaise with sub-contractors on projects (electricians, plumbers, decorators)
□ Procurement of goods (building materials, tools, décor) for projects
GENERAL
□ If necessary, the employee may be required to do general office work or assist in other areas of the company in terms of the General Conditions of Employment.
□ The employee may be required to assist in training programs (computer, sales training etc.)
□ The employee is expected to use our templates and methods for sending out invoices, itineraries, etc.
□ Always provide the team with professionalism, good prompt service and quick turnaround at all times
Job Type: Full-time
Pay: R12 000,00 - R15 000,00 per month
Ability to commute/relocate:
- Claremont, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you reside in the southern suburbs of Cape Town
Education:
- Diploma (Required)
Experience:
- Administration: 2 years (Required)
License/Certification:
- Driver's (Required)
Work Location: In person
Application Deadline: 2025/09/30