Job Purpose
Responsible and accountable to process payments, receipts allocation and bank statement reconciliation in IFS, in line with Company and SSC standards and regulations.
Key Performance Areas
- Match receipts to AR invoices and posting of unmatched receipts using the parked receipts function in IFS.
- Process EFT payments generated from payment proposals into the bank EFT payment systems.
- Obtain approval from two signatories to release payments on the bank's payment system.
- Capture bank transfers on IFS and payments through the bank system.
- Process payment of expenses via the bank EFT system as required from expenses clerk.
- Process BOP forms for foreign exchange payments
- Respond to any queries from units regarding cash books via Kofax TotalAgility (“KTA”).
- Daily download of bank statement data and upload into IFS. Posting of all transactions into IFS.
- Daily reconciliation of bank account by matching all entries in IFS
- Daily review of bank balance to ensure there is a positive balance and to escalate to the Cash Books/Expenses Supervisor where there isn’t enough cash
- Continuous follow-up of all unmatched entries.
- Assist other clerks in the Cashbook team with queries and processing where necessary
- Filing of physical invoices / payments
- Control of petty cash for the SSC
- Meet the Key Performance Indicators (“KPIs”) for this role (eg: daily reconciliation, long outstanding receipts, payments processed etc).
- Keep management updated with regards progress, and where necessary escalate unresolved issues
- Respond to and resolve queries with internal and external clients
- Develop and maintain sound working relationships with relevant departments
- Interact with clients and provide professional service standards and solutions
- Keep up to date with functional services and facilities.
Education
- 2-Year Diploma in Accounting
Experience
- 3 years’ experience as a cashbook clerk
Skills and Knowledge
- Analytical Skills
- Problem Solving
- Collecting information (listening; asking questions)
- Attention to detail
- Co-ordinating and organizational skills
- Clerical administration functions
- Checking (accuracy in the handling and recording of transactions)
- Following instructions
- Dealing with suppliers/customers
- Deadline driven
- English written and verbal communication skills
- Numerical skills
- Cash book processing and reconciliation process knowledge
- Proficient computer skills (MS Office/IFS Finance and cash books)
- Telephone skills
Equity
Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.