The Coordinator will provide operational, and administrative support to the Finance Director, requiring exceptional coordination skills, communication skills, strict confidentiality, and the ability to perform effectively in a dynamic, high-pressure environment.
Calendar Management and internal communication
1. Provide operational support by managing the Director’s daily priorities and calendar, ensuring accurate scheduling and optimal time management.
2. Coordinate detailed travel plans, itineraries, and documentation for business-related travel.
3. Safeguard the confidentiality and integrity of sensitive information, exercising discretion and professionalism in all interactions.
Record Keeping and administration
1. Maintain an organised and efficient filing and records management system.
2. Process invoices and payments for the Finance Team on an ad hoc basis using DAX.
3. Draft and format documents in Word, Excel, and PowerPoint, applying innovative and creative solutions.
Office Management
1. Co-ordinate leadership sessions within team (every quarter) and other adhoc team sessions/events
2. Ad hoc tasks to assist the team as and when required
3. Management of petty cash as and when required
Reporting cycle support
1. Co-ordinate the delivery of internal and external audit deliverables including reporting deliverables and requests at reporting periods.
2. Tracking status of statutory AFS and tax sign-off’s
3. Upload relevant deliverables onto Diligent
4. Co-ordinating Group Calender deliverables
Liaison and Coordination
1. Ensure timely and accurate information flow within the division and across departments, maintaining clarity and consistency.
2. Engage withthe Group Finance leadership team to provide administrative support before, during, and after board meetings.
3. Maintain and update key documents, such as the Divisional Board Structure.
4. Coordinate logistics and arrangements for Group events on an ad hoc basis, including year-end functions, main board gatherings, and divisional board meetings.
Education / Qualifications
Bachelor of Business Administration or related Admin qualification
Experience
3 - 5 years' experience as an Executive Assistant
Specific Knowledge
Analytical, presentation skills, communication skills (written & verbal),time management, events management, project management, general office management
Business Understanding
Retail Industry knowledge advantageous