THE JOB AT A GLANCE
As an Executive Personal Assistant, you will be responsible for supporting and providing administrative and secretarial assistance to the CEO of COID & Group Operations Division as well as the Executive of the Social Insurance division. You will be responsible for attending to visitors, dealing with enquiries and supplying information to internal and external customers (Executives, Internal Staff and Management, External Stakeholders). Furthermore, you need to have the ability to keep matters confidential, maintain an authoritative disposition as the “gatekeeper” yet remain humble, well-liked and non-political and an important member of the COID & Group Operations CEO's office.
WHAT WILL YOU DO?
Provide General Secretarial Support to the Chief Executive Officer
- Arrange meetings/workshops
- Manage, organise and maintain the diary of the CEO - COID & Group Ops together with the Executive - Social Insurance timeously and promptly
- Screen incoming emails, posts, phone calls, enquiries and requests on behalf of the CEO and Executive
- Meet and greet visitors at all levels of seniority
- Arrange conferences and special functions
- Order calendars and diaries annually
- Book meeting rooms and arrange parking as and when necessary
- Devise and maintain office systems, including data management and filing.
Manage Travel Arrangements
- Make travel arrangements, including but not limited to arranging visas and accommodation
- Sign-off travel invoices at the end of each month
- Ensure that travel authorisation forms are completed correctly, signed and approved by the CEO and Executive.
End-to End Arrangement of Management and Ad hoc Meetings
- Co-ordinate and arrange MANCO and Exco meetings
- Prepare and circulate meeting agendas
- Take accurate and professional minutes during meetings
- Arrange and supervise catering for all relevant meetings
- Call special meetings with Exco, directors and government officials as and when required by the CEO and Executive
- Produce professional documents, briefing papers, reports, presentations and general correspondence
- Carry out background research and present findings
- Compile monthly medical roster for doctors for circulation in the last week of each month
- Arrange and co-ordinate operations and medical workshops as and when necessary
- Collate and distribute month end reports.
WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that is 130 years strong. The role comes with a competitive salary package and various benefits. Furthermore, you will be part of a dedicated group of colleagues who value teamwork and collaboration.
Turnaround time
The shortlisting process will only start once the advert due date has been reached. The time taken to complete this process will depend on how far you progress within the recruitment process and the availability of our managers. Kindly note that should you not receive a response within 21 days, please consider your application unsuccessful.
Closing date: 1st August 2025
Our Commitment to transformation:
In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.
WHAT YOU'LL BRING TO THE TABLE?
- Grade 12 qualification/Matric Certificate
- Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects)
- 5-7 years relevant industry experience
- Knowledge of administrative and clerical procedures
- Computer literacy: MS Office
- Knowledge of customer service principles and practices
- Multilingual
- Valid Driver’s License
- Own transport.