Expedited SVN - Project Support Assistant

The Project Support Assistant will work under the overall supervision of the CoM/Sub-Regional Director and the direct supervision of National Project Officer (Policy Liaison and Reporting Officer) and in coordination with the Regional Thematic Specialists including but not limited to Labour, Border and Data management. This position will provide routine administrative, logistical, and clerical support to project implementation under guidance of the direct supervisor

1.    Assist with the logistical and administrative aspects of the implementation of activities under the Border Management (Lesotho and South Africa), Labour Management, SDE4R, and EU Data Action projects.
2.    Assist in compiling and maintaining routine project information and activity updates for the internal use in reports, workplans, and progress summaries.
3.    Provide support with the circulation, documentation, and filing of project materials across different components of the projects.
4.    Provide routine administrative support for project implementation, such as tracking expenditures, preparing purchase requisition forms, following up on standard procedures, and liaising with the Resource Management Unit.
5.    Assist with drafting correspondence and carrying out logistical follow-up for stakeholders involved in project activities.
6.    Assist with logistical arrangements for trainings, seminars, conferences, workshops, meetings, presentations, and official missions related to the projects, and undertake duty travel to provide such support when required. 
7.    Support with routine follow-up tasks that contribute to ongoing project activities, in coordination with relevant team members. 
8.    Assist in the dissemination of project-related information and visibility materials, such as handouts, printed materials, or internal updates. 
9.    Perform any other duties as may be assigned.

• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Science, Business Administration, International Relations, Law, or a related field from an accredited academic institution with relevant professional experience two years of relevant professional experience.

Experience

• Relevant experience in administrative or project support roles, preferably in international development, migration, or related fields.
• Experience supporting logistical aspects of project implementation is an asset.

Skills

• Knowledge of project support tasks, such as logistics, documentation, and administrative procedures.
• Ability to assist with research and data collection to support project activities.
• Familiarity with basic reporting formats and office filing systems.
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Ability to work effectively in a team and in a multicultural environment.

Languages

For all applicants, fluency in English is required (oral and written). 

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. National Professional Officers should be nationals of the country of their employment. NPOs perform work at the professional level and the same standards of recruitment qualifications and performance, required for International Professional staff.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website IOM Careers and Job Vacancies