JOB DESCRIPTION – Import and Export Coordinator and Manager
The candidate must either be a South African citizen or possess valid legal documentation authorising them to work in South Africa. All references must be contactable.
Position Summary:
The ideal candidate will manage and coordinate our clients’ import/export documentation, third-party purchases, and contract administration. The successful candidate will play a critical role in ensuring efficient cross-border transactions and accurate financial and operational reporting within the export and import process.
Key Duties and Responsibilities:
The candidate must be able to –
- Coordinate logistics and arrangements for export shipments from Durban and import deliveries.
- Process and manage third-party purchase orders on the system for exports.
- Ensure timely collection and completion of all import and export documentation.
- Compile and maintain accurate position reports, including contract, inventory, and forex status reports.
- Finalise and manage all buyer contracts and related shipping documentation.
- Reconcile contracts and verify stock balances related to imports and exports.
- Follow up and confirm payments according to the contract per shipment.
- Check and process all cost payments on exports and imports.
- Maintain records and ensure traceability of all transactions on spreadsheets and systems.
- Communicate with shipping agents to coordinate deliveries and paperwork.
- Submit SAGIS declarations accurately and on time.
- Manage office expenses for the Western Cape branch.
- Provide accurate information for import and export product cash flow forecasts.
- Assist with financial reporting for ABSA and Rabo financing.
Requirements:
- Diploma: International Trading / Logistics or Economics/ Accounting.
- Experience in the agricultural or commodities trading industry
- Minimum of 3 years’ experience in logistics, exports/imports, or contract administration
- Strong knowledge of international shipping procedures and documentation
- Previous exposure to forex and financial reconciliations
- Familiarity with SAGIS reporting
- Understanding of trade finance (e.g., working with ABSA/Rabo)
Skills Required:
- Excellent organisational skills and attention to detail
- Strong Excel and spreadsheet skills
- Good communication skills (written and verbal)
- Ability to work independently and under pressure
- Fluent in English (Afrikaans an advantage)
The application deadline is 12 August 2025. Please email your CV in MS Word format, a recent image of yourself, and a cover letter to CV@HeritageMG.co.za with the reference GE006 in the subject line. If you do not hear back from us within two weeks, your application has been unsuccessful.
Job Type: Full-time
Pay: R350 000,00 per year
Work Location: In person
Application Deadline: 2025/08/12