Receiving and Dispatch Clerk

Job Title                                  Receiving and Despatch Clerk

Designation                            Individual Contributor

Reporting To                          Team Leader / Supervisor  / Controller /

Skip Level Reporting              Site Leader

Function                                 Plant / Warehouse 

Location                                  Clayville 

Role Summary 

To control the receipt of Finished goods and Raw materials. To receive, control and despatch stock. Operate a high reach.

Role Responsibilities 

Receiving:

• Receive delivery vehicle
• Check delivery note, quantities, batch number and appearance
• Instruct Forklift Operator on destination of stock
• Handle and manage incoming goods and materials received
• Perform and execute unloading and unpacking of goods received from
• Toller’s/Depots/Suppliers and plants
• Inspect and verify the condition of goods received
• Count and verify received goods
• Reconcile goods received against invoices/delivery notes
• Communicate discrepancies in goods received to the Supervisor or Manager
• Ensure that all necessary documents are endorsed if any discrepancies
• Do random weighing of pallets on scale provided to check if tonnage is correct
• Do quality inspections on goods
• Fill in a goods received note and hands over to the
• Inventory clerk, together with all supporting documents received from the said load to process the GRN
• Allocate stock in the warehouse to the correct bins as per Haz compliance
• Ensure warehouse are always packed according to FEFO

Despatch

• Ensure all vehicles are Haz compliance checked before loading
• Handle and manage outgoing goods and materials despatched
• Perform and execute loading and packing of goods to Toller’s/Depots/Suppliers and Customers
• Inspect and verify the condition of goods Despatched.
• Count and verify despatched goods
• Reconcile goods despatched against invoices/delivery notes/iscala transfer document
• Communicate discrepancies in goods to the Supervisor or Manager
• Ensure that all necessary documents are endorsed if any discrepancies
• Do random weighing of pallets on scale provided to check if tonnage is correct
• Do quality inspections on goods
• Do check on all pickings picked by FLT operators, before handing it back to the office for processing
• Ensure all discrepancies with pickings are resolved before clients arrive
• Drive the Forklift to assist in put away or load of vehicles

General Duties

• Assist with month-end stock take/weekly cycle counts
• Assist with Shelve life and Warehouse Utilization reports weekly

Knowledge, Skills and Experience Required 

• Grade 12
• Inventory Diploma or Degree – added advantage
• FLT Licence
• High Reach Licence – added advantage
• Excellent MS Office knowledge, especially Excel
• 4 years’ experience in a manufacturing and warehouse environment

 Key Competencies:

• Decision Making
• Target driven – Meets productivity standards
• Safety and Security
• Attendance/Punctuality
• Accountability
• Initiative
• Good communicator
• Team Player

Internal Stakeholders  

• Internal Site 

External Stakeholders 

• N/A