We are seeking a professional, detail-oriented individual to support our leadership team and administrative operations. This is a multi-faceted role combining front-of-house reception duties, personal assistant responsibilities, billing coordination, and company secretarial work involving CIPC submissions.
Key Responsibilities:
Reception & Front Desk:
- Welcome and assist clients and visitors professionally
- Manage calls, and direct inquiries
- Handle incoming and outgoing mail and deliveries
- Maintain a clean and organized reception area
PA to Directors and Manager:
- Provide executive administrative support to Directors and Senior Management
- Manage calendars, schedule appointments, and coordinate meetings
- Prepare documents, minutes, reports, and presentations as required
- Handle confidential matters with discretion
Billings & Accounts Support:
- Generate and issue invoices accurately and timeously
- Track payments and assist with follow-ups on outstanding accounts
- Liaise with the finance team to ensure accurate record keeping
- Assist with basic data entry or account reconciliation when needed
CIPC Administration:
- Prepare and submit CIPC documents (annual returns, director changes, company registrations, etc.)
- Maintain statutory registers and company records
- Ensure compliance with legal deadlines and regulatory filings
Required Skills & Experience:
- Minimum 2–3 years in a similar multi-tasking role
- Strong administrative and organizational skills
- Experience with billing/invoicing software (e.g. caseware)
- Familiarity with CIPC submissions and company secretarial processes is essential
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Trustworthy, proactive, and able to handle sensitive information professionally
Job Type: Full-time
Work Location: In person