Account Clerk

Job Advert Summary

Positive overview: The Account Clerk position based in Marble Hall offers a full-time, onsite opportunity for individuals looking to contribute to an organized and efficient financial team. In this role, you will engage in essential accounting functions while ensuring compliance and accuracy in financial documentation. You will play a vital part in supporting the Head Office and maintaining a well-structured filing system.

Minimum Requirements

Position Requirements/Qualifications:

• Matric/ Grade 12 certificate or Similar qualifications would be advantageous
• 2 years or more experience
• Computer Literate
• Proficient in MS Excel
• Stock control systems
• Creditor Processes
• Communication Skills

Duties and Responsibilities

Key Performance Area (Duties and Responsibilities):

Prepare Payment Documentation:

• Match customer invoices to the GRN documentation done by the GRN clerk
• Match general invoices to GRN documents in SYSPRO
• Ensure that all required documentation is submitted, and that documentation complies with statutory requirements.
• Support Head Office by indicating required payment dates on payment documentation.
• Coordinate the storage of paid invoices with Head Office and maintain a proper filing system.

Control the Payment of Major Services:

• Ensure that major general payments, such as those for Eskom, Telkom, Vodacom, Transportation, Security, and the clinic, are correctly allocated and provided for.
• Calculates the recoveries for site services such as the use of weighbridge, telephone, security, water, electricity, clinic, etc., from third parties on site, such as Continental, SENWES, Unitrans, Supreme, etc.

Ensure That General Expenses Is Properly Authorized.

• Process expense requisitions on behalf of staff on SYSPRO.
• Control the authorization of these documents.
• Ensure that all expenses are coded with the correct ledger codes.
• Coordinate the availability of budget funds for major expenditure with National Financial Management.

General Administration

• Assist Factory Admin Manager with the cost distribution processes and reporting.
• Support the Factory Admin Manager during month-end procedures.