Macrotec Engineering is seeking a detail-oriented Administrative Assistant with a strong accounting background to support our finance and project teams. This role combines financial data management with project-related administrative tasks, requiring someone who can handle diverse responsibilities while maintaining accuracy and efficiency.
Responsibilities
Financial Administration
- Capture and process financial data including cash books, invoices, and purchase orders
- Maintain accurate financial records in compliance with company procedures
- Assist with month-end reconciliations and financial reporting
- Process expense claims and maintain petty cash records
- Support the finance team with data entry and document filing
Project Administration
- Update and maintain project-related spreadsheets and databases
- Coordinate travel arrangements including flight bookings and accommodation
- Process visa applications and ensure travel documentation is complete
- Track project timelines and assist with scheduling
- Maintain project files and documentation
General Administration
- Provide general office support including answering phones and managing correspondence
- Coordinate meetings and prepare meeting materials
- Maintain office supplies inventory
- Assist with reception duties as needed
- Support other departments with administrative tasks as required
Requirements
- Proven experience in data capturing and financial administration
- Accounting background with understanding of basic accounting principles
- Excellent verbal and written communication skills
- Ability to work independently with minimal supervision
- Exceptional attention to detail and organizational skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Certificate or diploma in accounting, bookkeeping, or related field
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