Duties/Pligte
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
- Providing administrative support.
- Providing financial support, including the capturing of transactions on Stellenbosch University's financial system.
- Financial administration of cost centres and the management of journal requests.
- Internal and external liaising with University management, staff and vendors.
- Handling sensitive information and maintainingthe confidentiality thereof.
- Creating and maintaining databases.
- Making travel and accommodation arrangements, including conference registrations.
- Providing secretarial support at meetings.
- Taking, distributing and following up on minutes for relevant meetings.
- Arranging meetings, as well as official and social functions when required.
- Verskaf administratiewe ondersteuning.
- Bied finansiële ondersteuning, met inbegrip van die vaslegging van transaksies op die Universiteit Stellenbosch se inansiële stelsel.
- Finansiële administrasie van verskeie kostepunte en die bestuur van joernaalversoeke.
- Interne en eksterne skakeling met Universiteitsbestuur, personeel en verskaffers.
- Hantering van sensitiewe inligting en handaaf die vertroulikheid daarvan.
- Die skep en instandhouding van databasisse.
- Die tref van reis- en verblyfreëlings, insluitend kongresregistrasies.
- Verskaf sekretariële ondersteuning by vergaderings.
- Die skryf, verspreiding en opvolg van notules vir toepaslike vergaderings.
- Reël vergaderings, asook amptelike en sosiale funksies wanneer nodig;
Job Requirements/Pos Vereistes
- At least a national senior certificate (NQF Level 4).
- At least two years' relevant work experience.
- In depth experience of the OCF system.
- Excellent written and verbal communication skills.
- Computer literacy in Microsoft Office.
- Proven organisational and administrative skills.
- Proficiency in handling multiple tasks simultaneously.
- Good time management skills.
- The ability to take initiative.
- The ability to work well in a team context.
- The ability to work precisely and meticulously.
- Minstens 'n nasionale senior sertifikaat (NKR-vlak 4).
- Minstens twee jaar se toepaslike werkservaring.
- In diepte kennis van die OCF-stelsel.
- Uitstekende skriftelike en mondelinge kommunikasievaardighede.
- Rekenaargeletterdheid in Microsoft Office.
- Bewese organisatoriese en administratiewe vaardighede.
- Die vermoë om verskeie take gelyktydig te hanteer.
- Goeie tydsbestuurvaardighede.
- Die vermoë om inisiatief te neem.
- Die vermoë om goed in spanverband te werk.
- Die vermoë om akkuraat en sorgvuldig te werk.
Recommendation/Aanbeveling
- Proven, relevant secretarial and administrative experience in a university environment.
- Advanced computer proficiency regarding, amongst others, Web applications, MS Word, Excel, Access, PowerPoint and Outlook.
- Familiarity with the University's administrative, financial and information systems.
- Bewese, toepaslike sekretariële en administratiewe ervaring in 'n universiteitsomgewing.
- Gevorderde rekenaarvaardigheid ten opsigte van, onder meer, Web-toepassings, MS Word, Excel, Access, PowerPoint en Outlook.
- Vertroudheid met die Universiteit se administratiewe-, finansiële- en inligtingstelsels.
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