POSITION PURPOSE
Responsible for a variety of Department clerical duties and support functions. Completes basic word processing and filing tasks. Provides miscellaneous assistance as required.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
1. Assumes responsibility for the effective performance of all assigned clerical and support functions.
2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
3. Assumes responsibility for related duties as required or assigned.
PERFORMANCE MEASUREMENTS
1. Clerical support functions are performed accurately and timely.
2. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
3. Management is appropriately informed of area activities.
EDUCATION/CERTIFICATION:
Matric.
REQUIRED KNOWLEDGE:
Knowledge of basic Department structure and work and information flow.
EXPERIENCE REQUIRED:
General office experience with a minimum of 3 years working experience
SKILLS/ABILITIES:
Well organized.
Good interpersonal and public relations skills.
Cooperative and willing to assist others.
Must be computer literate (Emails / Excel / Word
Responsible for a variety of Department clerical duties and support functions. Completes basic word processing and filing tasks. Provides miscellaneous assistance as required.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
1. Assumes responsibility for the effective performance of all assigned clerical and support functions.
- General Office Administration
- Assisting with placing of orders with Procurement
- Ensuring stock orders are received and distributed to Supervisors
- Assists with special projects as assigned, eg., Biometric enrollment of staff, building layouts
- Typing of correspondence for internal use
- Overseeing and controlling the filing of documentation
- Printing of Timesheets & Check Sheets for all Supervisors
- Checking all Timesheets & Check sheets has been correctly completed
- Provide weekly report on stock usage per facility
- Ensuring Staff payslips are printed and handed out timeously
- Attending to pay queries
- Provide all requested information to payroll prior to salary cut off
- Responsible to communicate all staff changes to client
- Arranging of casual relievers for absenteeism on residence facilities
- Onboording of new relievers
- Toilet paper distribution to facilities
- Uploading of leave to ESS
2. Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.
- Keeps management informed of area activities and of any significant problems.
3. Assumes responsibility for related duties as required or assigned.
- Runs errands as requested.
- Ensures that work area is clean, secure, and well maintained
PERFORMANCE MEASUREMENTS
1. Clerical support functions are performed accurately and timely.
2. Good working relations exist with area staff. Assistance is provided as needed. Effective coordination and cooperation exists.
3. Management is appropriately informed of area activities.
EDUCATION/CERTIFICATION:
Matric.
REQUIRED KNOWLEDGE:
Knowledge of basic Department structure and work and information flow.
EXPERIENCE REQUIRED:
General office experience with a minimum of 3 years working experience
SKILLS/ABILITIES:
Well organized.
Good interpersonal and public relations skills.
Cooperative and willing to assist others.
Must be computer literate (Emails / Excel / Word
Report job
