Administrative Assistant
Embark on a career journey with us as an Administrative Assistant in our Investment Banking division. This role offers an exciting opportunity to support senior bankers and contribute to the success of our team. You'll be part of a dynamic environment where your skills and dedication will be valued and rewarded.
Job Summary:
As an Administrative Assistant within the EMEA Investment Banking team, you will play a crucial role in providing comprehensive administrative and operational support. Your ability to manage multiple priorities and maintain confidentiality will be key to ensuring seamless client service. Working closely with the Assistant Supervisor, you'll also have the opportunity to contribute to team development and training.
In this role, you'll be part of a collaborative team that values innovation and excellence. Your structured, solution-oriented approach will help navigate change and drive success. Join us and be part of a team that is committed to making a difference.
Job Responsibilities:
- Administrative Support: Deliver comprehensive administrative support to senior executives, including managing Excel sheets, Word files, and PowerPoint presentations.
- Travel Coordination: Arrange complex domestic and international travel itineraries, managing frequent changes and preparing detailed itineraries.
- Calendar Management: Coordinate advanced complex calendars, scheduling meetings, conference calls, and appointments for senior bankers.
- Meeting/Event Coordination: Manage meetings and events, preparing agendas, compiling materials, and following up on action items. Partner with marketing teams and external vendors for event planning.
- Document Preparation: Assist in preparing presentations, reports, and other documents, ensuring accuracy and adherence to company policy.
- Data Management: Maintain and update databases, ensuring data integrity and confidentiality.
- Expense Management: Process and track expense reports, ensuring compliance with company policies and timely reimbursement.
- Invoices: Oversee the process from receipt to payment, ensuring compliance with company policies.
- Onboarding/Offboarding: Assist with staff and vendor onboarding and offboarding as required.
Required Qualifications, Capabilities, and Skills:
- Post Matric diploma or equivalent.
- 10+ years of experience in a senior administrative or support role within financial services.
- High level of professionalism and confidentiality.
- Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
- Ability to work independently and collaboratively in a fast-paced environment.
- Excellent written and verbal communication skills with the ability to interact professionally with senior executives, clients, and team members.
- Collaborative, strong interpersonal skills, and ability to work effectively as part of a team.
- Flexible and able to adapt to changing priorities and demands.
- Detail-oriented with a strong focus on accuracy.
- Proactive and able to anticipate the needs of the team.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Preferred Qualifications, Capabilities, and Skills:
- Experience in investment banking or financial services.
- A degree in business administration or a related field.
- Strong problem-solving skills and ability to navigate change.
- Experience with event planning and coordination.
