Duties & Responsibilities
- Monitor and account for stationery, consumable levels
- Attend to professional drafted correspondence, posting, serving and courier documents
- Generate case management Reports when requested
- Assist at reception(front office) or other Case Manager
- Allocate all applications and maintain proper records, diaries and file notes
- Book venues, Interpreters and Panelist for cases with proper notice in terms of DRC rules
- Capture and schedule cases and notify parties, manage effective correspondence with parties
- Case management and take instructions from MC where necessary
- Manage all DRC files in good professional order with all file notes and trails
- Maintain and update CMS and diaries in professional order
- Ensure non jurisdiction matters are transferred to the correct forum and notify parties
- Manage venues and attendees in a professional manner
- Liaise with the CCMA, MIBCO and Labour Court/DOL professionally when required
- Manage referrals from the referred stage to the closed status on CMS maintaining regional efficiency and run required reports
- Oversee and complete SECT 143(3) Applications and maintain a register
- Process applications for postponement in terms of the rules
- Process condonations and rescission applications in terms of the rules
- Screen referral documents and notify party if the referral is defective and advise on areas of remedy needed
- Allocate cases to Panelists and compile proper accounts for payment
- Handle complaints and queries professionally
- Receive and assist callers and visitors professionally and methodically
- Assist with interpretation at conciliation and arbitration hearings
Knowledge/Experience/Skills/Requirements
- Good verbal communication and excellent listening skills
- Ability to withstand pressure and provide above average services
- Must at all times be professional, diplomatic and assertive
- Ability to work independently and use initiative along with problem solving abilities
- Ability to hold professional relationships with stakeholders, i.e. Parties of the Council, members and management team
- Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according to tasks and individuals involved
- Must be a good team player and achieve objectives and comply with all directives as set out by the Managing Commissioner
- Must be meticulous in carrying out tasks/instructions and be fully accountable for all work
- Must be patient and accommodating.
- Must be able to work independently
- Knowledge of the Dispute Resolution Centre processes would be an added advantage
- Knowledge of the CCMA case management system would be an advantage
- Knowledge of Labour relations Act and related employment Laws is an advantage
Qualifications
- An appropriate grade 12 certificate and/ or equivalent academic qualification
- Professionalism is a requirement
- Computer Literacy
- Proficient in Official languages, including English
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