Job Title: Experienced Executive Virtual Assistant (Remote)
Working hours: 9am -6pm UK
Join a high-growth, fast-paced business environment supporting a dynamic founder across multiple ventures.
We’re looking for a proactive, detail-oriented Experienced Executive Virtual Assistant to work directly with one of our clients in the UK which is the founder of two Estate Agencies. This is a unique opportunity to support a mission-driven leader with a strong personal brand, multiple business interests, and a clear growth vision.
Your role is to help our client stay organised, reduce task overload, and ensure nothing slips through the cracks. You’ll be the engine behind smooth operations, from calendar management to project follow-through — helping him lead better, focus deeper, and execute faster.
What You'll Do
1. Diary & Inbox Management
- Own our client’s calendar — protect deep work time, manage meetings, travel, and recordings.
- Prepare agendas for key calls, especially 1:1s with partner agents.
- Monitor and filter messages across WhatsApp, LinkedIn, and email — flag what's urgent and draft responses.
- Set daily reminders and follow-up tasks based on priorities and commitments.
2. Project & Task Management
- Track ongoing priorities (from Real Agency campaigns to onboarding agents).
- Build and maintain project trackers (Google Sheets or Notion-style).
- Prep internal meetings with bullet point plans, summaries, and actions.
- Follow up with team members to ensure tasks are moving forward.
3. Admin & Team Support
- Liaise with the Ops Manager to stay in the loop on team updates.
- Track KPIs and align with weekly business trackers.
- Support onboarding and engagement of partner agents.
- Organise files in Drive/Dropbox with consistent naming and structure.
4. Event & Meeting Prep
- Assist with invites, documents, and logistics for:
- Real Agency calls
- Masterminds & leadership meetings
- In-person events
- Book venues, restaurants, or calls to confirm logistics.
5. Personal Support (optional but valued)
- Help with travel bookings, scheduling family commitments, or personal reminders.
What We're Looking For
- 3-5 years’ Experience as an Executive PA (bonus if you've supported founders or fast-moving execs)
- Strong organisational and communication skills
- High attention to detail
- Proactive mindset — you don’t wait to be told, you anticipate
- Comfortable with digital tools (Google Workspace, Notion, Slack, Dropbox)
- Discretion, reliability, and professionalism
- UK time zone
Why This Role?
- Work with a visionary founder on exciting projects across property, marketing, and leadership.
- Be part of a supportive, purpose-driven remote team.
- Flexibility in hours and working style — output matters most.
- Long-term opportunity to grow with the business.
Hardware Requirements:
- Own computer or laptop.
- ADSL/FIBRE internet line with a minimum of 50 Mbps.
- Headphones for use with our VOIP phone system.
- Anti-virus installed.
- UPS/Back-up battery for load shedding.
Job Type: Full-time
Pay: R20 000,00 - R23 000,00 per month
Work Location: Remote
