Job Purpose:
To assist in managing Company property portfolio in the Western Cape. This role serves as a key point of contact for clients and requires strong relationship management skills.
Key Responsibilities: General Administration
Manage email correspondence: assess, assign, resolve, and close matters.
Prepare AGM notices and attend meetings.
Ensure legal compliance and accurate meeting minutes or recordings.
Insurance Management
Coordinate with brokers to renew and update annual policies.
Ensure fire equipment servicing and documentation.
Manage insurance claims and dispatch service providers.
Financial Oversight
Obtain and distribute audited financial statements.
Coordinate with accountants and auditors.
Ensure timely communication and approvals before AGMs.
Documentation & Compliance
Distribute notices via email, hand delivery, or post.
Update conduct rules in consultation with trustees.
Assist with rule registration and legal consultations.
Office Maintenance
Maintain statutory filing and databases.
Keep client files current and organized.
Key Competencies:
Strong interpersonal and networking skills
Innovative and analytical thinking
Problem-solving and time management
Attention to detail and professionalism
Deadline-driven and organized
Qualifications & Experience: Required :
Matric and Diploma in Property Management
Proficiency in WeconnectU and Excel
Understanding of sectional title management and legal frameworks
Preferred:
Paddocks courses in body corporates and HOAs
1–3 years of residential or estate management experience
Experience in reputable property management companies
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