The ideal candidate will be responsible for supporting the leasing, operations process from start to finish, ensuring a smooth process and maintaining accurate records for all leasing and project activities. This role requires excellent communication skills, a good understanding of leasing procedures, and the ability to multitask in a fast-paced environment.
To be successful in this role, you should have prior experience in a similar role, strong administrative skills, and a customer-focused mindset and knowledge of local government regulations are also important. This is an excellent opportunity for someone looking to grow their career, proactive, dependable, an achiever with high energy levels and a passion for business success, who is task driven, a problem solver, with attention to detail and thrive in high pressure environments we encourage you to apply.
Key Areas of responsibilities will include:
- Draw up an internal plan re project
- Ensure that all company specifications are complied with
- Have regular meetings with relevant parties
- Ensure deadlines are met
- Build good relationships with all suppliers and stakeholders
- Communicate daily via email/telephone with relevant stakeholders
- Ensure projects cost spend are in line with budget
- Prepare projects reports
- Keep management and all relevant parties updated on all active projects and maintenance/facilities
- Overseeing the Service Desk, ensuring all calls logged are being attended to and emergency calls actioned after hours
- Ensure to obtain certificates when requested, i.e. COC, etc
- Obtain costs tracking sheets from suppliers during projects and present to Management on a regular basis
- Cost forecasting for a project and present to management
- Joint Custodian of Landlord Relationships
- Manage and maintain updated master sheet of active Leases and details thereof.
- Continuous follow up with Landlords regarding ongoing communications eg formal letters to and from; renewal offers, store closures
- Identify leases that require negotiating at a minimum of 6 months in advance
- Timeous approval of signage criteria; approval of documentation specific to new store and refurbishment plans; legislative certification eg compliance certificates.
- Undertaking project tasks as required and providing administrative support
- Developing project strategies
- Assess project risks and issues and provide solutions where applicable
- Ensure stakeholder views are managed towards the best solution
- Create a project management calendar for fulfilling each goal and objective
Requirements:
- 1-3 years proven work experience in a similar role
- Diploma/Degree in Project management/ Business Administration or relevant qualification
- Solid organizational skills, including multitasking and time-management
- Proficiency in Microsoft Office
- Ability to work independently
- Flexible schedule: ability to work remotely afterhours including occasional weekends as and when required operationally
- Valid License and own transport (advantageous)
Competencies:
- Articulates ideas clearly to different audiences
- Analyses complex situations to ensure effective and timely choices
- Is ‘results’ driven and achieves success by proactively tackling challenges
- Ensures quality and compliance in the delivery of their work
- Shows a commitment to ethical conduct, integrity, and a strong sense of responsibility
- Works effectively in teams, taking a collaborative and inclusive approach
- Shows a proactive mindset and can effectively navigate changing circumstances
- Is open to learning and uses those learnings in new situations
- Actively seeks opportunities to continually improve processes
- Uses a structured approach to effectively manage tasks
- Is adaptable, resilient, and proactive in responding to different circumstances
- Professional demeanour and appearance
- Customer service-oriented mindset
- Attention to detail and accuracy
APPLY NOW!!
CLOSING DATE: 18 JULY 2025
NB: Applications received after the closing date will not be considered.
“Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.”
