Job Title: Online Sales Assistant Location: Head Office, Cape Town Department: Online Sales Job Type: Full-Time | Shift-Based | 5 Days/Week (Including Sundays) Reports To: Online Sales Manager
Role Overview
We are seeking a highly organized and proactive Online Sales Assistant to join our fast-paced e-commerce operations team. Based at our Head Office in Cape Town, this role is central to ensuring all online orders are processed, allocated to stores, and communicated to customers accurately and efficiently.
You’ll be responsible for coordinating order flow between our Shopify storefront and six physical store locations, while maintaining high standards of customer service, issue resolution, and internal reporting.
Key Responsibilities
Order Processing & Management
- Monitor and manage incoming orders via Shopify in real time
- Verify payment statuses and flag any suspicious or duplicate orders
- Maintain accurate records of orders and communications
Order Allocation & Store Coordination
- Allocate each order to the appropriate store based on location and inventory
- Share order details with store teams via WhatsApp, including full delivery instructions
- Log and track order allocation using Google Sheets or internal dashboards
Customer Communication
- Notify customers when their orders have been dispatched
- Use standardized messaging templates to ensure consistency and professionalism
- Respond to basic queries or escalate as needed
Delivery & Dispatch Oversight
- Coordinate with store teams to monitor order dispatch times
- Log dispatch and delivery statuses for each order
- Proactively resolve or escalate delivery delays
Issue Management & Reporting
- Handle customer complaints, refund requests, and delivery issues
- Escalate complex concerns to the Online Sales Manager
- Submit end-of-shift reports covering:
- Orders processed
- Delivery issues
- Escalations or complaints
- Operational anomalies
Shift Structure & Hours
This is a shift-based role which includes Sunday coverage. Staff are scheduled for 5 working days per week.
Shift
Time Slot
Duration
Notes
A
08:15 – 15:15
7 hrs
Mon–Sun (Rotating)
B
15:00 – 22:30
7.5 hrs
Mon–Sun (Rotating)
Skills & Competencies Required
- Strong written and verbal communication skills
- Ability to multitask and manage multiple platforms simultaneously
- High attention to detail and order accuracy
- Proficiency in using Shopify, WhatsApp, Google Sheets, and email
- Excellent time management and problem-solving skills
- Ability to remain calm under pressure and respond quickly in a high-volume setting
Minimum Requirements
- Matric certificate
- 1–2 years’ experience in e-commerce, customer service, dispatch, or similar roles
- Proficiency in English (multilingual candidates welcomed)
- Knowledge of cannabis retail or other regulated product environments is a plus
- Willingness to work weekends, public holidays, and peak periods on rotation
Working Conditions
- Office-based role (Cape Town Head Office)
- Shift-based, with rotational Sunday and public holiday coverage
- Requires high responsiveness and order volume management during peak periods
- Adherence to customer privacy, security, and compliance protocols is essential
How to ApplySubmit your updated CV and a brief motivation letter via Indeed or to the HR email listed in this posting. Only shortlisted candidates will be contacted.
Application Deadline: 6 June 2025
Job Types: Full-time, Permanent
Pay: R6 000,00 - R7 000,00 per month
Work Location: In person
Application Deadline: 2025/06/07
