Procurement Manager

To manage the procurement of goods and services in accordance with organisational policies, procedures, and compliance requirements, ensuring cost-effectiveness, quality, and timely delivery. The role requires close collaboration with internal stakeholders and external suppliers to support operational needs while achieving value for money.

Responsibilities:

• Develop and implement procurement strategies to reduce costs and improve efficiencies;
• Strategise, research, develop and review appropriate procurement systems, processes and adopt best

practices;

• Develop, implement and monitor the BEE strategic initiatives of the business and produce reports

accordingly;

• Analyse qualitative and quantitative data required to formulate a strategic procurement plan;
• Assess strategic sourcing opportunities through data gathering and analysis;
• Budgeting and financial planning for all procurement requirements;
• Compile and issue tender documentation (Scope of work, technical specs/drawings etc)
• Shortlist potential vendors and invite to tender briefings (Conditions, plant visits, scope of work, deadlines

etc);

• Establish the terms and conditions of new contracts (in conjunction with Legal Department);
• Implement and manage all service level agreements with suppliers across the business;
• Manage the supplier evaluation process, approve new supplier applications and manage supplier database;
• Lead supplier negotiations, ensuring favourable terms and contracts;
• Negotiate pricing with suppliers;
• Approve orders with suppliers for products and services required;
• Conduct on-site supplier audits and inspections;
• Working closely with suppliers to ensure orders are delivered on time and in full to agreed specification to

avoid disruptions to the business;

• Developing necessary quality and supplier control procedures and associated documentation;
• Assessing future needs for new products and IT systems;
• Identify process bottlenecks and implement solutions in a timely manner;
• Identify and interpret related legislation and its impact on the procurement functions and ensure

compliance;

• Maintains ongoing program to identify secondary and more cost-effective sources;
• Ensure that company assets are always adequately insured;
• Conduct constant research to identify suitable suppliers and make recommendations;
• Manage individual and team performance;
• Monitor and evaluate team members against performance standards;
• Manage conflicts within the team and ensure discipline is maintained (absenteeism, time management,

overtime, misconduct etc);

• Mentor individuals to enhance the individual’s knowledge, skills, values and attitudes.

Minimum Qualification & Experience:

• Knowledge of commodity markets and price trends;
• Sound knowledge of accounting practices as applied to procurement procedures;
• Relevant degree (Supply Chain / Procurement);
• At least over – 10 years proven working experience within a procurement/supply chain environment, with at least 5 years of management experience;
• Strong knowledge of procurement best practices, contract law, and supply chain principles
• Professional certifications (e.g., CIPS, CPSM) are an advantage
• Experience in SAGE Evolution, Advantageous.

Personal attributes:

• Ability to function effectively under pressure and meet deadlines;
• The candidate must be ethically sound and with no criminal record;
• Problem solving and project management skills;
• Highly numerate and ability to analyse statistical information and interpret financial data to produce reports

which are accurate and easy to understand;

• Excellent report writing skills,
• Demonstrate excellent interpersonal, organizational, verbal and written communication skills;
• Ability to develop and maintain relationships by building personal credibility and trust;
• Demonstrate trustworthiness and professionalism with clients, peers and team members;
• Actively listen to others and demonstrate understanding of different points of view;
• People management and development experience.