Job Description
An administrator vacancy has opened in the International Services division of Forvis Mazars in South Africa. This division works primarily with our offices in the Netherlands and services a broad spectrum of clients in the corporate and financial services sectors. The division operates in a hybrid business model from Gqeberha and Johannesburg
We require the available vacancies to be filled as soon as possible.
Duties and Responsibilities
- Accurate and timely preparation of the monthly invoicing and related specifications.
- Emailing monthly statements to correct clients and maintaining up to date client contact details.
- Overseeing KYC processes including gathering and submission of required information.
- Attend to invoice queries.
- Weekly approval of timesheets and disbursements and attending to queries.
- Assist teams with general administration requests (sick leave, study leave, annual leave, IT issues, ESS access).
- Preparing WIP data for further analysis.
- Leave approvals on ESS.
- Monthly reconciliation of ESS leave balances to GS.
- Creation and maintenance of financial and operational data directories and structures on Teams and internal network.
- Events planning and facilitation.
- Assist with ad hoc duties
Minimum Requirements
- Administrative qualification (advantageous)
- 1 -2 years administrative experience in the financial services sector
- Proficiency in MS Office with good working knowledge of Excel, MS Word, MS Power Point and Outlook.
- Must possess excellent planning and organising skills
- Must be proactive and possess good problem-solving skills
- Must be able to follow instructions and procedures
- Prioritisation of daily tasks and requests, and management of daily workload to ensure that all tasks are completed for the day
- Resilience to work in a fast-paced environment
- Good verbal and written communication
- Must be able to multi-task
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