Theodore Brown is a property management company that has managed residential and commercial property portfolios internationally since 1998 and is opening up in South Africa 2026 We pride ourselves by treating both landlords and tenants as clients and by maintaining a "Service First, Profit Second" approach to the process of letting and managing properties.
Job Type: 3 days per week (Flexible) | Remote
Head Office: United Kingdom
Must be able to provide examples of how you have; showed initiative that resulted in excellent service, created organisation and/or processes and procedures, demonstrated good time-management, solved a complex problem, showcased your multi-tasking abilities and provided excellent communication skills using phone, email and instant messaging.
Responsibilities
· Manage and maintain accurate administrative and financial records
· Create and post listings on Property24/Rightmove
· Handle incoming enquiries/diary management and property records
· Act as point of contact with tenants and contractors
· Coordinate maintenance between tenants and contractors
· Ensure that the lease compliance checklist is process is signed off ie gas safety, electrical EICR, EPC, UK Property Law and Ethics
· Compile list of leases in advance of them ending and arrange renewals
· Process rental invoices, payments and overdue accounts
· Ensure that all information (receipts/emails) is captured to Xero and Asana
· Reconcile stipends are paid and up to date for third party energy providers
· Responsible for financial bookkeeping, accounts receivable and payable, money statements, including invoices and receipts, as well as daily and monthly cash flow
· General assistant duties such as diary management, monitoring of inboxes, and reporting to the director.
· Any other duties required by the company from time to time as instructed by Management.
Job Type: Part-time
Pay: R100,00 per hour
Expected hours: 20 – 24 per week
Application Question(s):
- How many years of experience do you have working with Xero?
Education:
- Diploma (Preferred)
Experience:
- virtual assistant or remote administrative support: 2 years (Required)
- employment with property industry administration: 1 year (Preferred)
- book-keeping or accounting: 2 years (Required)
Work Location: Remote
