We are a reputable Air Conditioning Company based in Montague Gardens, currently seeking a dedicated Receptionist / Office Administrator to take charge of our front-of-house function and provide essential support to our administrative operations.
Role Overview:
As a Receptionist / Office Administrator, you will play a key role in managing our front-of-house operations while providing essential administrative support across various departments. This is a dynamic and fast-paced role that requires professionalism, organisation and strong communication skills.
Key Responsibilities:
Your duties will include, but are not limited to:
- Operating and managing the switchboard
- Screening and transferring calls to the correct departments
- Taking and distributing accurate messages
- Coordinating deliveries and collections
- Monitoring and ordering stationery and office supplies
- Updating and circulating internal extension lists
- Handling email, phone, and basic IT queries as first point of contact
- Booking printer services and ordering consumables
- Maintaining and updating internal spreadsheets and registers
- Booking staff medical appointments and recording records
- Completing credit application forms
- Supporting the maintenance of Health & Safety files
- Managing employee cellphone contracts
- Booking company vehicles for servicing or repairs
- Managing vehicle insurance claims and fines
- Performing general administrative duties as needed
Requirements:
- Matric / Senior Certificate
- At least 1 year of experience in a receptionist or similar administrative role
- Fully bilingual in English and Afrikaans (spoken and written)
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Attributes:
- Ability to work independently and in a team
- Ability to meet deadlines accurately
- Ability to demonstrate flexibility with changing priorities
- Well-spoken, presentable, and professional
- Detail-oriented, hardworking, and reliable
Please indicate your notice period and salary expectation when applying for this position.
If you do not receive a response within 2 weeks of submitting my CV, please consider your application unsuccessful.
Job Type: Full-time
Ability to commute/relocate:
- Montague Gardens, Western Cape: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Receptionist : 1 year (Preferred)
- Office Administration : 1 year (Preferred)
Application Deadline: 2025/06/27
