Senior Administrative Officer: Payroll

DEPARTMENT OF FINANCE

SENIOR OFFICER: PAYROLL

PEROMNES POST LEVEL 9

In pursuit of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

RESPONSIBILITIES:

This role is responsible for processing payroll transactions, resolving payroll enquiries and compiling monthly reconciliations for third party payments.

The incumbent will be required to:

• Review documents received against information on the financial system (PeopleSoft);
• Review payslips for accuracy and completeness, after successful payroll runs, ensure required allowances and deductions are generated;
• Recalculate taxes and ensure that tax deductions are correct;
• Check employee terminations against the expected end date report;
• Calculate the salary in arrears for late appointments;
• Calculate and advise amounts on the financial management system (PeopleSoft) for Pension, Provident fund, and Group insurance;
• Review exception reports and reasons for differences in net salaries for reasonability (Noted differences: overtime, additional claims, resignation in the middle of the month, etc.);
• Perform a reconciliation of all deductions and 3rd party recons after transmission to banks;
• Receive monthly billing/ schedules from third parties and reconcile the current month billing vs current month’s members list;
• Manage queries regarding differences between third-party firms and employees;
• Follow up on staff enquiries regarding salaries not paid in.

MINIMUM REQUIREMENTS:

• Relevant National 3-year Diploma OR Grade 12;
  • Three (3) years’ experience (with a Diploma);
  • Five (5) years’ experience (with Grade 12);
• Experience in a salary office and Advanced competency in MS Excel.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of the following;
• Income tax Act, UIF, SDL, BCoEA;
• SARS rules and regulations;
• UP Pension, provident and group life rules;
• UP internal policies;
• Payroll systems and processes;
• Calculation of income taxes and benefits;
• Ability to accomplishes tasks and processes accurately and completely;
• Ability to deal with others in difficult and complex situations to achieve resolution or adherence to laws and/or regulations;
• Ability to deal with high stress situations calmly and effectively;
• Ability to convey information clearly and concisely.

ADDED ADVANTAGES AND PREFERENCES:

• Relevant Bachelor’s degree;
• 2-3 years’ financial experience;
• 2-3 years’ PeopleSoft experience;
• Driver’s license (desired).

PLEASE NOTE: All shortlisted candidates will be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium.

Applicants are requested to apply online at www.up.ac.za and follow the link: Careers@UP.

In applying for this post, please attach:

• A comprehensive CV.
• Certified copies of qualifications.
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.

CLOSING DATE: 12 June 2025.

No application will be considered after the closing date or if it does not comply with at least the minimum requirements.

ENQUIRIES: Ms Thandeka Mtswene: [email protected], Tel: (012) 420 4028 for application-related enquiries and Ms I Coetzee [email protected] ,Tel: (012) 420 2146 for application-related enquiries only. No applications via email will be considered.

Should you not hear from the University of Pretoria by 31 August 2025, please accept that your application has been unsuccessful

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the University's Employment Equity Plan and its Employment Equity goals and targets, preference may be given, but is not limited to, candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply. By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.