Senior Project Coordinator

PURPOSE OF THE ROLE: 

Monitor and control project progress and support the Project Manager in achieving the project’s objectives throughout the entire project lifecycle.

KEY RESPONSIBILITIES/ACCOUNTABILITIES, AREAS OF FOCUS & METRICS

INTEGRATION

• Setting up and coordinating the project according to the approach outlined in the WSP Project Life Cycle
• Assisting in development of the Project Execution Plan
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

SCOPE AND SCHEDULE

• Assisting with the development of the Work Breakdown Structure.
• Coordinating logistical requirements for the project team such as travel and mobilisation.
• Assisting with development of the project schedule.
• Developing and maintaining a task schedule.

COST

• Setting up and maintaining budgets and expenditure tracking
• Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.

PROCUREMENT

• Maintaining project contracts and other documentation for sub-consultants, contractors and vendors.
• Setting up Purchase Orders (POs)
• Preparing Inter-Company Agreements (ICAs)
• Tracking equipment calibration certification

PROJECT DOCUMENTATION

• Tracking requirements of the quality management processes or plans to ensure they are met.
• Assisting with developing and tracking HSSE requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Compiling regular progress reports for the client, the project team and other internal and external stakeholders.
• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item list.
• Maintaining the document control system for development and presentation of client deliverables.
• Coordination of deliverables, including organizing word processing / technical editing.
• Maintaining the project risk register

• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint.
• Diploma or Degree in a related field (ideally mining, engineering or environmental science).

Desirable

• One (1) or more years of experience in related project support in a multi-disciplinary environment.
• Experience with scheduling tools (e.g. Primavera P6 or MS Project) common to industry practices.

HEALTH AND SAFETY REQUIREMENTS

Working Conditions and Physical Demands

• Lifting, moving, and carrying up to 20 lbs may be required.
• Prolonged periods of sitting.
• Regular ergonomics assessment to avoid repetitive strain injuries.
• Manual dexterity required to use equipment, peripherals and computers.

CAREER PATH OPPORTUNITIES

• Project Coordinator II (with additional experience, qualifications and/or education)
• Project Manager (with additional experience, qualifications and/or education)