Job Title: Bodyshop Production Administrator
Location: Gqeberha
Job Summary
This role involves supporting the Bodyshop department head and production line supervisors in scheduling and managing production activities. Responsibilities include collecting, summarizing & reporting production data, coordinating production-related business lines, managing the tool room, overseeing consumables & auxiliary materials and addressing production bottlenecks.
KEY DUTIES AND RESPONSIBILITIES:
· Responsible for obtaining the Production Schedule. Ensure that the Production Team Members are aware of the target, tasks, and deadlines. Proactively implement measures to resolve scheduling issues on-site.
· Responsible for collecting production data and compiling a Daily Production Report. This includes vehicle tracking at various areas of the plant, i.e.. Vehicles/bodies entering the production line, off-line vehicles, vehicles in the maintenance area, and vehicles delivered to the next process.
· Assist in the coordination & communication between production and support departments.
Responsible for the Tool Room :
· Conduct and implement regular tool inspections as per management regulations.
· Maintain the ledger for tools (verify tool inventory with Process Engineer)
· Collect and Issue tools. Keep an accurate record of all tool movements.
· Oversee calibration according to the plan.
· Conduct a stock take for all tools. Master all kinds of tool models, properties, specifications & application methods
· Maintain the 5S standard of the Tool Room. Clearly label, categorize, and store tools based on type, specification, and model.
Responsible for the Consumable and Auxiliary materials :
· Keep an accurate record of all materials received and issued.
· Check and verify quantities of issuing as per management regulations. Proactively escalate out of norm issuing requests.
· Monitor stock levels and procure accordingly as per the minimum rules.
· Categorize and store materials according to type, specification, considering the warehouse.
· Conditions, ie. MSDS conditional storage requirements.
· Materials and storage must be clearly labelled and demarcated.
· Conduct stock take
· Regularly check records to ensure consistency between physical stock, documentation, and labels
· Maintain and update department documentation.
· Responsible for the department’s administration ie. Sick note submissions to HR, leave applications (update the Leave calendar and submissions).
EDUCATION AND EXPERIENCE:
· Matric/ Grade 12
· National Diploma in Production Management, Business Administration, Operations Management or a related field is preferred
· 2-3 years of Administration experience
· Code 8 driver’s license
COMPETENCIES:
· Computer literacy (MS Office, Excel Graphs, PowerPoint)
· Well-developed communication skills (both verbal and written)
· Stock Take experience
· Assertive and deadline-driven
· Ability to work under pressure and manage varying areas of responsibilities
· Strong negotiation, analytical, and problem-solving skills
Join our team and become part of a dynamic and innovative company at the forefront of the automotive industry. Apply now to recruitment@baicsa.co.za with your updated resume.
: When submitting your application, please use the job title in the subject heading.
We look forward to welcoming you to our team!
We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities. Preference will be given to applicants in line with our current employment equity plan and targets.
Please note that should you not receive a response within 2 weeks of applying, you may consider your application as being unsuccessful.
Job Type: Full-time
Work Location: In person
Application Deadline: 2025/07/24