The Creditors Clerk is responsible for ensuring accurate and timely processing of supplier invoices, reconciliations, and payments, while maintaining strong internal controls over accounts payable (AP) and related stock transactions. This role supports accurate financial reporting, assists in stock verification processes, and builds effective relationships with suppliers and internal stakeholders.
KEY RESPONSIBILITIES
Accounts Payable
- Verify that all goods received match supplier invoices and purchase orders or contract terms.
- Capture, code, and process supplier invoices accurately in the ERP system.
- Perform regular supplier reconciliations, investigating and resolving discrepancies promptly.
- Prepare and process payments in line with agreed payment terms.
- Maintain accurate supplier records and update changes promptly.
Stock & Invoice Matching Controls
- Coordinate with the warehouse team to ensure that deliveries match purchase orders and agreed terms.
- Identify and report discrepancies or non-conformities to management.
- Perform spot checks on stock balances against ERP records to detect and address anomalies.
- Support monthly, cyclical, and annual stock counts by verifying quantities and documentation.
Reporting & Reconciliation
- Prepare daily, weekly, and monthly AP status reports for management.
- Highlight any variances between ERP records and physical stock, and follow up on resolutions.
- Support month-end close by ensuring all supplier invoices and credit notes are captured and reconciled.
- Assist with preparing journals for AP-related adjustments.
Controls & Compliance
- Adhere to company policies, IFRS guidelines, and internal control procedures.
- Assist in improving AP processes and internal controls to enhance efficiency and accuracy.
- Maintain proper classification and coding of ledger entries.
Supplier & Internal Relations
- Build and maintain positive supplier relationships through timely communication and resolution of queries.
- Collaborate with procurement, warehouse, and finance teams to resolve any AP or stock-related issues.
Ad-Hoc Support
- Assist the Finance Team with projects and tasks as required.
Requirements:
- Finance/Accounting diploma or equivalent.
- Minimum 2–3 years’ experience in accounts payable, preferably in a retail or FMCG environment.
- Experience using ERP systems.
- Strong understanding of AP processes and basic stock control principles.
Skills:
- Strong attention to detail and accuracy.
- Good analytical and reconciliation skills.
- Effective communication and relationship-building abilities.
- Ability to work under pressure and meet deadlines.
- Proficiency in MS Excel and other Microsoft Office applications.